SFSP Forms / Tools

Medium

Must be completed for each meal type provided for all congregate and non-congregate meals served, including unitized and bulk meals.
Breakfast, lunch, snack, and supper meals must be documented separately on the daily record.
Sponsors using the SFSP meal pattern must use the SFSP production records. Schools that are using the NSLP meal pattern must use the NSLP production records. Sponsors using the CACFP meal pattern must use the CACFP production records. Please email dpicnfd@nd.gov to request the CACFP production record.

Congregate Meals - sponsors may use the meal count tally sheet for congregate meals or an equivalent document to document meals served. The meal count tally sheet for congregate meals represents one meal service for one day. Do not use this sheet to document more than one meal service (ex. Breakfast and lunch). Meals must be documented at the time the child receives a meal.
Non-congregate Meals – sponsors may use the meal count tally sheet for congregate meals or an equivalent document to document meals served.
- The non-congregate meal count tally sheet will allow sponsors utilizing a multi-day issuance method to enter in the total number of days’ worth of meals provided for multiple meal services at one time.
- Example: One sheet can be used to document both breakfast and lunch meals provided, if provided during the same distribution period.

All sponsors must complete the pre-approval site visits for all new sites or sites new to non-congregate feeding.
The pre-approval site visit must be completed prior to program operations.
The information collected during the pre-approval site visit will help the sponsor determine if the site is viable and the information documented will be used to complete the site application in NDFoods.
Review documentation must be kept on file at the sponsor and does not need to be submitted to NDDPI unless the sponsor is being reviewed by the State.

All sponsors must complete the initial site visit for all sites that are new this program year, new to non-congregate feeding or that have had program deficiencies in past program years.
Forms are specific to congregate or non-congregate meal sites – make sure and use the correct form when conducting the site visit.
The initial site visit must be completed within the first TWO weeks of operation.
Review documentation must be kept on file at the sponsor and does not need to be submitted to NDDPI unless the sponsor is being reviewed by the State.

All sponsors must complete the food service review for all sites participating in the SFSP.
The food service review must be completed within the first four weeks of operation. If program operations are two weeks or less, the initial site visit and the food service review can be conducted at the same time within the first two weeks of operation.
Forms are specific to congregate or non-congregate meal sites – make sure and use the correct form when conducting the site visit.
Review documentation must be kept on file at the sponsor and does not need to be submitted to NDDPI unless the sponsor is being reviewed by the State.

Sponsors providing non-congregate meals to families via parent pick-up or home delivery must require each household to fill out the parent consent form.
All consent forms must be kept on file at the sponsor and do not need to be submitted to NDDPI unless the sponsor is being reviewed by the State.

Sponsors can serve meals away from the approved site location during a field trip or other off-site activity.
Requests for off-site meal services must be submitted prior to the day of the meal service via the Request for Field Trip or Off-Site Meal Service form.
All request forms must be kept on file at the sponsor, along with all other program documentation.