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The Rural Education Achievement Program (REAP) provides additional funding for rural LEAs through two formula grant programs:

  • Small Rural School Achievement (SRSA)
  • Rural Low-Income Schools (RLIS)

Contact Information for SRSA and RLIS:

US Department of Education
Eric Schulz, Rural Education Achievement Program Officer
Phone: (202) 401-0039

North Dakota Department of Public Instruction
Kate Waechter, State REAP Coordinator
Phone: (701) 328-2132

Ann Ellefson, Director, Academic Support
Phone: (701) 328-2488

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The Small, Rural School Achievement (SRSA) grant application process opened on March 19, 2024. Eligible districts with a positive allocation should have received an email with a unique application link. The email was delivered to the primary contact on the Master Eligibility Spreadsheet (MES). The deadline to apply is May 10, 2024. Dual-eligible districts, eligible for both the SRSA and Rural and Low-Income School (RLIS) grants, may only apply for one.

If you feel your district should have received an SRSA application link but did not, please do the following:

  1. Locate your LEA on the FY 2024 Master Eligibility Spreadsheet on the US Department of Education's website by clicking here. Confirm it is SRSA-eligible and has an estimated award amount of more than $0.
  2. Locate the name of the primary contact listed for your LEA.
  3. Have the primary contact check their spam/junk folder for an email from no-reply.survey@connect.gov and confirm that your LEA’s firewall is not preventing this email from being delivered.
  4. If you are not the primary contact but need to access the application, you may ask the primary contact to forward you the invitation email containing your LEA’s link.
  5. If the primary contact cannot be reached or cannot access the invitation email, please let the REAP team know. They will follow up with you soon to provide your LEA’s application link.

The North Dakota Department of Public Instruction administers the RLIS grant application process. This process will begin after the SRSA grant awards have been finalized. The RLIS application will be administered through the Web Grants program in August or September 2024.

All LEAs eligible for these grants must apply annually.

To be eligible to participate in the SRSA grant program, an LEA must –

  1. have a total average daily attendance (ADA) of fewer than 600 students, or be located in a county that has a population density of fewer than ten persons per square mile; and
  2. be comprised only of schools assigned a school locale code of 41, 42, or 43 by the Department’s National Center for Education Statistics (NCES).

To be eligible to participate in the RLIS grant program, an LEA must meet the following criteria –

  1. 20% or more of the children ages 5 to 17 served by the LEA are from families with incomes below the poverty line; and
  2. all schools that comprise the LEA have been assigned a school locale code of 32, 33, 41, 42, or 43 by NCES or are located in an area of the State defined as rural by a governmental agency of the State.

SRSA Grant Period

Beginning with 2019-2022 funds, SRSA awards are available for obligation for 27 months. The SRSA funding period for the current school year lasts 27 months and starts on July 1. The fund liquidation deadline is 31 months after the start of the funding period.

SRSA Grant Performance Periods

Grant Cycle:Performance Period Start Date:*Performance Period End Date:Deadline for Liquidation from G5:
2022-2023

July 1, 2022

September 30, 2024

January 30, 2025

2023-2024

July 1, 2023

September 30, 2025

January 30, 2026

2024-2025

July 1, 2024

September 30, 2026

January 30, 2027

RLIS Grant Period

The RLIS funding period (federal funding period) starts on July 1 and ends on September 30 of the following year. Under the “Tydings Amendment”, Section 421(b) of the General Education Provisions Act, 20 U.S.C. 1225 (b), any funds that are not obligated at the end of the federal funding period shall remain available for obligation for an additional period of 12 months.

RLIS Grant Performance Periods

Grant Cycle: Performance Period Start Date:*Performance Period End Date:Deadline for Liquidation from WebGrants:
2022-2023

July 1, 2022

September 30, 2024

December 29, 2024

2023-2024

July 1, 2023

September 30, 2025

December 29, 2025

2024-2025

July 1, 2024

September 30, 2026

December 29, 2026

*Funds must be obligated by the performance period end date.

Obligate: binding commitment to spend (e.g., makes a binding written commitment).

Liquidate: fully draw down funds from G5 (SRSA) or WebGrants (RLIS).

Source: United States Department of Education’s Office of Elementary & Secondary Education website.

RLIS

SRSA

  • GEPA Requirement
    • A GEPA statement should consist of a specific explanation of:
      • Your school district’s proposed use(s) of federal grant funds; and
      • How your school district will use these funds in a way that addresses barriers to access and participation in programs based on any federally protected categories, such as race, gender, national origin, socioeconomic status, disability, or age. 
  • To Obtain a Unique Entity Identifier (UEI), visit SAM.gov
  • To Find an NCES Number

REAP

Q: What is the difference between the SRSA and RLIS Programs?

A: Both programs are designed to supplement funding to help rural districts increase student academic achievement.

  • The SRSA program provides funds to very small, rural districts and goes directly to districts from the United States Department of Education (USED).
  • The RLIS program targets rural districts that serve large numbers of low-income students and is granted out by the North Dakota Department of Public Instruction (NDDPI).

Q: What are the requirements for a district to be SRSA eligible?

A: A district must meet the following criteria:

  1. A total average daily attendance (ADA) of fewer than 600 students or serve only schools that are located in counties with a population density of fewer than 10 persons per square mile; and
  2. Must serve only schools having a school locale code of 41, 42, or 43.

Q: What are the requirements for a district to be RLIS eligible?

A: A district must meet the following criteria:

  1. 20% or more of the children ages 5 to 17 served are from families with incomes below the poverty line; and
  2. Must serve only schools having a school locale code of 32, 33, 41, 42, or 43.

Q: What are the requirements for a district to be DUAL eligible?

A: The Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act (ESEA), includes a “Choice of Participation” provision, under which a school district that meets the eligibility criteria for both the SRSA program and the RLIS program (referred to as “dual eligible”) may choose to participate in either SRSA or RLIS. Section 5225(b) requires an LEA with dual eligibility to notify the Department of its preference to participate in either SRSA or RLIS. An LEA with dual eligibility will notify the Department of its choice based on whether or not it submits an SRSA application.

  • If the dual eligible LEA applies for SRSA in accordance with the application submission procedures, it will receive an SRSA award.
  • If the dual-eligible LEA chooses not to submit an SRSA application or does not submit its application in accordance with the application submission procedures, it will be included automatically in the list of RLIS-eligible LEAs the Department provides to SEAs.

The final list of RLIS-eligible LEAs will be used to determine SEA RLIS allocation amounts. SEAs have the option to award RLIS grants to eligible LEAs on a competitive basis or according to a formula. 

Q: If we are dual eligible, how do we determine which program we should apply for?

A: An LEA should research the requirements and provisions of both the SRSA and the RLIS programs to determine which program best meets its needs. While the USED cannot tell an LEA which program to choose, we have put together a list of factors an LEA should consider when making its decision. This information is available on the eligibility page of the SRSA website.

Q: What does it mean when a district has Hold Harmless status?

A: Starting in FY 2021, in accordance with a “hold harmless” provision in section 316(a) of the Departments of Labor, Health and Human Services, and Education, and Related Agencies Appropriations Act, 2021 (Act), when making RLIS awards in FYs 2021 through 2027,  the U.S. Department of Education (Department) must also consider as eligible for an RLIS grant an LEA that does not meet the eligibility requirements in ESEA section 5221(b)(1)  but (1) received an RLIS grant in FY 2019 on the basis of alternative poverty data submitted by the State, (2) had a service area in which less than 20 percent of children ages 5 through 17 were from families with incomes below the poverty line, as determined by SAIPE data in FY 2019, and (3) meets the rural eligibility criteria described in section 5221(b) of the ESEA for the fiscal year for which the current eligibility determination is being made.

Q: If my district is eligible and applies for these funds, will we automatically receive a grant?

A: Each LEA that meets the SRSA eligibility criteria and submits an application in accordance with the application submission procedures will most likely receive an SRSA award. Nevertheless, given that the statutory formula sometimes results in an award of $0, the Department cannot guarantee that each LEA that applies will receive an SRSA award.

Q: Is there a difference in how districts apply for these funds?

A: Yes, there is a difference in how these funds are applied for:

  • The SRSA program application is submitted electronically to the USED, which awards these grants directly to eligible districts. In February, SRSA-eligible LEAs with a positive estimated allocation will receive an email with a uniquely identifiable application link. Contact the REAP team with questions.
  • The RLIS program application is accessed in the NDDPI’s WebGrants system. The USED allocates to the NDDPI, which sub-grants to eligible districts. The grant is non-competitive, and eligibility is determined by statute.

Q: Do districts need to apply every year for these funds?

A: Yes, eligible districts need to submit an application each fiscal year to receive either of these grant funds.

Q: When do districts need to apply?

A: The SRSA application opens between mid-January and late March. The grants are awarded in July. The RLIS application period will be determined in July and information will be provided to eligible districts.

Q: Are there any additional requirements?

A: The SRSA application requires districts to have a registered Unique Entity Identifier (UEI). Districts can register for a UEI at SAM.gov or by calling (866) 606-8220.

Q: Where do districts apply?

A: The SRSA application website is Grants.gov, and the RLIS application process is in WebGrants. The Division of Student Support & Innovation will notify districts when the application process opens.

Q: How do districts request grant funds?

A: Districts can access their SRSA grant funds through the USED's G5 website or by calling (888) 336-8930. RLIS funds can be accessed by submitting a claim in the WebGrants system.

Q: Why is my SRSA award amount $0?

A: Congress determines the amount of funds available for the REAP program on an annual basis. Per ESEA section 5234, the REAP appropriation from Congress is divided equally between the SRSA and the RLIS programs. The maximum amount of SRSA funds an LEA may receive in any year is $60,000. The actual size of an LEA’s allocation depends on several factors, including the amount of funds Congress appropriates for REAP, the number of LEAs that are eligible and apply for SRSA funds, the LEA’s ADA for a preceding year, and the LEA’s Title II, Part A, and Title IV, Part A award amounts for a preceding fiscal year. The Department collects information on the Title II, Part A, and Title IV, Part A award amounts from the SEAs when collecting eligibility data each year. The Department calculates, for each LEA that is eligible and has submitted an application in accordance with the application requirements, an initial amount equal to $20,000 plus $100 for each student in average daily attendance for a preceding year above 50. An LEA’s initial amount is limited to $60,000. An LEA’s allocation is equal to the initial amount minus the total amount of funding the LEA received for a preceding fiscal year under the Title II, Part A program, and the Title IV, Part A program. For more information about which years’ Title II, Part A, and Title IV, Part A award amounts are used for the purposes of this calculation, please see question II-B4 below. If the combined amount of Title II, Part A, and Title IV, Part A funding for a preceding fiscal year exceeds the LEA’s initial SRSA award amount, the resulting final award amount would be $0.

SRSA Formula Example