School Nutrition Program

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The National School Lunch Program is a federally assisted meal program operating in public and nonprofit private schools and residential child care institutions. It provides nutritionally balanced, low-cost or free lunches to children each school day. The program was established under the National School Lunch Act, signed by President Harry Truman in 1946.

School Nutrition Programs Include:

School Breakfast Program / National School Lunch Program / Special Milk Program / After School Snack Program

Proposed Waiver Requests

Waiver for the National School Lunch Program Administrative Review and Reporting Requirements

Extend CEP Deadline Waiver Request

ND Monitoring Waiver Request

FFVP Parent or Guardian Pick up Waiver Request

5-Year Administrative Review Cycle

Provision 2 Base Year in SY19-20

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Administrative Review - 5 year cycle

2022-2023

Ashley; Center; Central Valley; Dakota Prairie; Dickinson; Finley-Sharon; Garrison; Glen Ullin; Golva; Griggs Cty;  Hankinson; LaMoure; Larimore; Litchville-Marion; Max;  McKenzie County; Medina; Menoken; Minnewaukan;   Montpelier; Mott/Regent; Mt Pleasant; Rolla; Napoleon; North Dakota School of Deaf; Nesson (Ray); North Border;  Parshall; Powers Lake; Richardton-Taylor; South Heart; St. Bernard's; Starkweather; TGU; Thompson; Twin Buttes; Wilton; Wishek; Yellowstone; Zeeland

2023-2024

Anne Carlson; Beach; Bishop Ryan Minot; Bowbells; Carrington; Central Cass; Christ the King; Drake; Dunseith Day; Fargo; Flasher; Fort Ransom; Grace Lutheran; Harvey; Jamestown; Lakota; Langdon Area; Leeds; Lidgerwood; Lisbon; Manvel; Milnor; Minot Public; NDYCC-Mandan; Nedrose; New Rockford; New Town; North Sargent; Ojibwa-Belcourt; Solen Public; St. John School; Stanley; United Public; UTTC; Valley Public; Velva; West Fargo; Williams County; Wyndmere

2024-2025

Anamoose; Belfield; Beulah; Billings County; Bismarck; Burke Central; Cavalier; Devils Lake; Edgeley; Ellendale; Emerado; Fairmount; Fessenden; Fordville-Lankin; Four Winds; Gackle-Streeter; Grafton; Grand Forks; Hatton; Hazelton-Moffit-Brad; Kenmare; Killdeer; Linton; Maddock; Mandan; Martin Luther; Midway; Newburg; Northern Cass; Oakes; Oberon; Pingree/Buchanan; Rugby; St. Joseph's-Williston; Sterling; Strasburg; Turtle Lake/Mercer; Valley City; Wahpeton; Washburn

2025-2026

Belcourt Schools; Belcourt St. Ann's; Dakota Boys Ranch; Divide County; Drayton; Dunseith; Elgin; Fort Yates Public; GF Juvenile Det; Glenburn; Holy Family; Home the Range; Kulm; Lewis & Clark; Manchester; Mandaree; Mohall; Munich; NE Human Services; New Salem; Richland #44; Roosevelt/Carson; Sawyer; Scranton; Selfridge; Shiloh; South Prairie; St Johns-Wahpeton; St Josephs-DL; St Michaels-GF; Standing Rock; Surrey; Warwick; Westhope; Wing

2026-2027

Alexander; Bakker; Barnes County North; Bottineau; Bowman County; Circle of Nations; Dickinson Catholic; Edmore; Eight Mile Public; Enderlin Area; Fargo Catholic; Grenora; Hazen; Hebron; Hettinger; Hillsboro; Hope Page; Kensal; Kindred; Light Of Christ; Little Flower-Rugby; Maple Valley; Mapleton; Mayville; McClusky; Midkota; Minto; New England; North Star-Cando; Northwood; Oak Grove; Park River; Rolette; St. Alphonsus; St. Joseph-Mandan; St. Catherine-Valley Cty; St. John's Jamestown; Kidder County-Steele; Tioga; Underwood; Whiteshield

2022-2023 Important Dates to Remember

JUNE 2022

  • June 1-10 (best practice) Submit May reimbursement claim in ND Foods
  • Be sure program forms are current for the new school year
  • SY 22-23 Household Application   
  • SY 22-23 Income Eligibility Guidelines
  • Confirm Nondiscrimination Statement is up-to-date on the website, all program letters, and other media
  • Double-check that your food safety/HACCP plan is up-to-date
  • Review and update your Local Wellness Policy. If this is the year for the triennial assessment, get started.
  • Update your Unpaid Meal Charge Policy
  • Make sure applicable staff have access to STARS for Direct Certification
  • Review proper procedures for all procurement methods (micro, small and formal) before beginning to make purchases
  • Update the Civil Rights complaint log
  • Calculate meal pricing for all those who eat school meals.  Student pricing is set using the Paid Lunch Equity Tool.  Increase adult meal prices as well.
  • Finalize the Nonprogram Foods Revenue Tool, if anything other than meals are sold through the food service account.
  • Compare the 05 School Foodservice account balance with 3 months of operating expenses to figure excess funds.  Make a plan to spend excess funds before sending financial information to DPI.
  • Prepare SY 21-22 program records for retention for three years (plus the current school year).
  • Discard SY 17-18 program records for retention, unless an audit is being done on these records.

JULY 2022

  • July 1-10 (best practice) Submit June reimbursement claim in ND Foods
  • July 1 until completed: Before the first claim of the new school year can be submitted, the SNP renewal must be approved in ND Foods.

NO SOONER THAN JULY 1

  • Review first required direct certification in STARS: Direct Certification, send notification letters, and update Benefit Issuance Document (BID) either paper or in the computer software.
  • Households must receive a written copy of the school district’s Unpaid Meal Charge Policy each year.
  • Distribute household applications with parent letters to only those students who are not directly certified
  • Begin processing household applications with SY 22-23 income guidelines, send notification letters, and update BID

AUGUST 2022

  • August  1-10 (best practice) Submit July reimbursement claim in ND Foods
  • BEST PRACTICES PRIOR TO SCHOOL STARTING
    • Provide outreach to households for the School Breakfast Program (SBP) at the beginning of school and at least once again during the school year (required only if operating SBP)
    • Create Professional Standards plans for all School Nutrition Program Staff. Food service directors need 12 hours of training each year.  Fulltime requires 6 hours; Parttime (less than 20 hrs/wk) needs 4 hours.
    • Review  Civil Rights training every year for every staff member involved in school meal programs including the Afterschool Snack program. Ensure the ‘And Justice For All’ poster is publicly displayed.
    • Post point of service (POS) meal signage. Train Offer vs. Serve (OVS) to all staff, if applicable

SEPTEMBER 2022 – ND Farm to School Month

  • September 1-10 (best practice) Submit August reimbursement claim in ND Foods
  • (best practice) Review direct certification in STARS.
  • September 15 Celebrate Ag in the Classroom (Formerly Pride of Dakota).
  • FIRST FOUR WEEKS OF OPERATING AFTERSCHOOL SNACK Complete internal After School Snack Onsite Monitoring – Find 2 copies of this Monitoring sheet in the Afterschool Snack Production Record Book.
  • September 26 Celebrate MPRO Apple Crunch on Johnny Appleseed’s birthday.

OCTOBER 2022

  • October 1-10 (best practice) Submit September reimbursement claim in ND Foods.
  • October 1 Begin verification activities
  • Review direct certification in STARS at least every 3 months.
  • October 10-14 Celebrate National School Lunch Week/“Peace, Love & School Lunch”

NOVEMBER 2022

  • November 1-10 (best practice) Submit October reimbursement claim in ND Foods.
  • (best practice) Review direct certification in STARS.
  • November 16  Submit Verification Report FNS-742 in ND Foods.

DECEMBER 2022

  • December 1-10 (best practice) Submit November reimbursement claim in ND Foods
  • (best practice) Review direct certification in STARS.

JANUARY 2023

  • January 1-10 (best practice) Submit December reimbursement claim in ND Foods
  • Review direct certification in STARS at least every 3 months.
  • Start procurement for School Year 23-24.

FEBRUARY 2023

  • February 1-10 (best practice) Submit January reimbursement claim in ND Foods
  • (best practice) Review direct certification in STARS.
  • February 1 Last day to complete internal On-site Monitoring Form (required if more than one site)

MARCH 2023 – National Nutrition Month

  • March 1-10 (best practice) Submit February reimbursement claim in ND Foods
  • (best practice) Review direct certification in STARS.
  • March 13-17 Celebrate National School Breakfast Week/ “Dig into School Breakfast” 

APRIL 2023

  • April 1-10 (best practice) Submit March reimbursement claim in ND Foods
  • Review direct certification in STARS at least every 3 months.
  • April 1 Request Years of Service or Retirement certificate for SNP staff serving 10, 15 & every 5 years after.
  • April 3 Request 2nd Health Inspection if it has not been done. Ensure health reports are publicly displayed.
  • Review the second internal After School Snack Onsite Monitoring – Find a copy of this Monitoring sheet in the Afterschool Snack Production Record Book. Leave the audits in the book for easy filing.

MAY 2023 – School Lunch Hero Month

  • May 1-10 (best practice) Submit April reimbursement claim in ND Foods
  • Celebrate School Lunch Heros Week on the first Friday of May.
  • Provide outreach to households for the availability of Summer Food Service Program (SFSP) feeding sites in your area as well as nationwide

JUNE 2023

  • June 1-10 (best practice) Submit May reimbursement claim in ND Foods 
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