School Nutrition Program

Previous Administrative Review Summaries are available upon request. 

2022-2023

Ashley; Center; Central Valley; Dakota Prairie; Dickinson; Finley-Sharon; Garrison; Glen Ullin; Golva; Griggs Cty;  Hankinson; LaMoure; Larimore; Litchville-Marion; Max;  McKenzie County; Medina; Menoken; Minnewaukan;   Montpelier; Mott/Regent; Mt Pleasant; Rolla; Napoleon; North Dakota School of Deaf; Nesson (Ray); North Border;  Parshall; Powers Lake; Richardton-Taylor; South Heart; St. Bernard's; Starkweather; TGU; Thompson; Twin Buttes; Wilton; Wishek; Yellowstone; Zeeland

2023-2024

Anne Carlson; Beach; Bishop Ryan Minot; Bowbells; Carrington; Central Cass; Christ the King; Drake; Dunseith Day; Fargo; Flasher; Fort Ransom; Grace Lutheran; Harvey; Jamestown; Lakota; Langdon Area; Leeds; Lidgerwood; Lisbon; Manvel; Milnor; Minot Public; NDYCC-Mandan; Nedrose; New Rockford; New Town; North Sargent; Ojibwa-Belcourt; Solen Public; St. John School; Stanley; United Public; UTTC; Valley Public; Velva; West Fargo; Williams County; Wyndmere

2024-2025

Anamoose; Belfield; Beulah; Billings County; Bismarck; Burke Central; Cavalier; Devils Lake; Edgeley; Ellendale; Emerado; Fairmount; Fessenden; Fordville-Lankin; Four Winds; Gackle-Streeter; Grafton; Grand Forks; Hatton; Hazelton-Moffit-Brad; Kenmare; Killdeer; Linton; Maddock; Mandan; Martin Luther; Midway; Newburg; Northern Cass; Oakes; Oberon; Pingree/Buchanan; Rugby; St. Joseph's-Williston; Sterling; Strasburg; Turtle Lake/Mercer; Valley City; Wahpeton; Washburn

2025-2026

Belcourt Schools; Belcourt St. Ann's; Dakota Boys Ranch; Divide County; Drayton; Dunseith; Elgin; Fort Yates Public; GF Juvenile Det; Glenburn; Holy Family; Home the Range; Kulm; Lewis & Clark; Manchester; Mandaree; Mohall; Munich; NE Human Services; New Salem; Richland #44; Roosevelt/Carson; Sawyer; Scranton; Selfridge; Shiloh; South Prairie; St Johns-Wahpeton; St Josephs-DL; St Michaels-GF; Standing Rock; Surrey; Warwick; Westhope; Wing

2026-2027

Alexander; Bakker; Barnes County North; Bottineau; Bowman County; Circle of Nations; Dickinson Catholic; Edmore; Eight Mile Public; Enderlin Area; Fargo Catholic; Grenora; Hazen; Hebron; Hettinger; Hillsboro; Hope Page; Kensal; Kindred; Light Of Christ; Little Flower-Rugby; Maple Valley; Mapleton; Mayville; McClusky; Midkota; Minto; New England; North Star-Cando; Northwood; Oak Grove; Park River; Rolette; St. Alphonsus; St. Joseph-Mandan; St. Catherine-Valley Cty; St. John's Jamestown; Kidder County-Steele; Tioga; Underwood; Whiteshield

JUNE 2022

• June 1-10 (best practice) Submit May reimbursement claim in ND Foods
• Be sure program forms are current for the new school year
• SY 22-23 Household Application   
• SY 22-23 Income Eligibility Guidelines
• Confirm Nondiscrimination Statement is up-to-date on the website, all program letters, and other media
• Double-check that your food safety/HACCP plan is up-to-date
• Review and update your Local Wellness Policy. If this is the year for the triennial assessment, get started.
• Update your Unpaid Meal Charge Policy
• Make sure applicable staff have access to STARS for Direct Certification
• Review proper procedures for all procurement methods (micro, small and formal) before beginning to make purchases
• Update the Civil Rights complaint log
• Calculate meal pricing for all those who eat school meals.  Student pricing is set using the Paid Lunch Equity Tool.  Increase adult meal prices as well.
• Finalize the Nonprogram Foods Revenue Tool, if anything other than meals are sold through the food service account.
• Compare the 05 School Foodservice account balance with 3 months of operating expenses to figure excess funds.  Make a plan to spend excess funds before sending financial information to DPI.
• Prepare SY 21-22 program records for retention for three years (plus the current school year).
• Discard SY 17-18 program records for retention, unless an audit is being done on these records.

JULY 2022

• July 1-10 (best practice) Submit June reimbursement claim in ND Foods
• July 1 until completed: Before the first claim of the new school year can be submitted, the SNP renewal must be approved in ND Foods.

NO SOONER THAN JULY 1

• Review first required direct certification in STARS: Direct Certification, send notification letters, and update Benefit Issuance Document (BID) either paper or in the computer software.
• Households must receive a written copy of the school district’s Unpaid Meal Charge Policy each year.
• Distribute household applications with parent letters to only those students who are not directly certified
• Begin processing household applications with SY 22-23 income guidelines, send notification letters, and update BID

AUGUST 2022

• August  1-10 (best practice) Submit July reimbursement claim in ND Foods
• BEST PRACTICES PRIOR TO SCHOOL STARTING
  • Provide outreach to households for the School Breakfast Program (SBP) at the beginning of school and at least once again during the school year (required only if operating SBP)
  • Create Professional Standards plans for all School Nutrition Program Staff. Food service directors need 12 hours of training each year.  Fulltime requires 6 hours; Parttime (less than 20 hrs/wk) needs 4 hours.
  • Review  Civil Rights training every year for every staff member involved in school meal programs including the Afterschool Snack program. Ensure the ‘And Justice For All’ poster is publicly displayed.
  • Post point of service (POS) meal signage. Train Offer vs. Serve (OVS) to all staff, if applicable

SEPTEMBER 2022 – ND Farm to School Month

• September 1-10 (best practice) Submit August reimbursement claim in ND Foods
• (best practice) Review direct certification in STARS.
• September 15 Celebrate Ag in the Classroom (Formerly Pride of Dakota).
• FIRST FOUR WEEKS OF OPERATING AFTERSCHOOL SNACK Complete internal After School Snack Onsite Monitoring – Find 2 copies of this Monitoring sheet in the Afterschool Snack Production Record Book.
• September 26 Celebrate MPRO Apple Crunch on Johnny Appleseed’s birthday.

OCTOBER 2022

• October 1-10 (best practice) Submit September reimbursement claim in ND Foods.
• October 1 Begin verification activities
• Review direct certification in STARS at least every 3 months.
• October 10-14 Celebrate National School Lunch Week/“Peace, Love & School Lunch”

NOVEMBER 2022

• November 1-10 (best practice) Submit October reimbursement claim in ND Foods.
• (best practice) Review direct certification in STARS.
• November 16  Submit Verification Report FNS-742 in ND Foods.

DECEMBER 2022

• December 1-10 (best practice) Submit November reimbursement claim in ND Foods
• (best practice) Review direct certification in STARS.

JANUARY 2023

• January 1-10 (best practice) Submit December reimbursement claim in ND Foods
• Review direct certification in STARS at least every 3 months.
• Start procurement for School Year 23-24.

FEBRUARY 2023

• February 1-10 (best practice) Submit January reimbursement claim in ND Foods
• (best practice) Review direct certification in STARS.
• February 1 Last day to complete internal On-site Monitoring Form (required if more than one site)

MARCH 2023 – National Nutrition Month

• March 1-10 (best practice) Submit February reimbursement claim in ND Foods
• (best practice) Review direct certification in STARS.
• March 13-17 Celebrate National School Breakfast Week/ “Dig into School Breakfast” 

APRIL 2023

• April 1-10 (best practice) Submit March reimbursement claim in ND Foods
• Review direct certification in STARS at least every 3 months.
• April 1 Request Years of Service or Retirement certificate for SNP staff serving 10, 15 & every 5 years after.
• April 3 Request 2nd Health Inspection if it has not been done. Ensure health reports are publicly displayed.
• Review the second internal After School Snack Onsite Monitoring – Find a copy of this Monitoring sheet in the Afterschool Snack Production Record Book. Leave the audits in the book for easy filing.

MAY 2023 – School Lunch Hero Month

• May 1-10 (best practice) Submit April reimbursement claim in ND Foods
• Celebrate School Lunch Heros Week on the first Friday of May.
• Provide outreach to households for the availability of Summer Food Service Program (SFSP) feeding sites in your area as well as nationwide

JUNE 2023

• June 1-10 (best practice) Submit May reimbursement claim in ND Foods