Advanced Placement Student Exam Fees

• 2025-2026 AP Student Exam Fee Guidance
• 2025-2026 WebGrants AP Student Exam Fee Reimbursement Process

AP Coordinator Webinar Series - 

The North Dakota Department of Public Instruction and College Board will be hosting a series of AP Coordinator webinars throughout the 2025-2026 school year.

These webinars are designed to provide information AP Coordinators may use to guide them through the tasks they need to complete throughout the school year.

The first webinar, Setting Up Your AP Year, will be held on August 12, 2025, from 3:30 to 4:15 PM CT. This webinar will cover the information AP Coordinators need to launch a successful AP year. It will also review how to access codes, organize student enrollments, and provide essential steps and best practices to ensure the school is ready to begin the AP journey.

Those who plan to attend may register here.

January 2025 – AP Digital Exams Webinars

• Webinar Recording:  https://youtu.be/-YEO5RZnz04
• Q&A: AP Coordinators Webinar 1.23.25 - Google Docs
• Digital AP Exams FAQ – AP Central | College Board

AP Student Exam Fees Reimbursement Process, Spring AP Exam Administration

• AP Coordinator's Webinar (slide deck)
• Webinar Recording: https://youtu.be/tu_CNVZv_Zo

North Dakota AP Exam Reimbursement

The North Dakota Department of Public Instruction will reimburse districts for the costs of AP Exams in English, math, science, and computer science. A list of the specific courses eligible for this reimbursement is available here.

• The state reimburses the entire exam fee for up to four (4) qualifying exams over the student’s high school career for students eligible for free or reduced meals.

• The state reimburses the full fee for a student’s first qualifying exam.

• The state reimburses 50% of the exam fees for the following three (3) qualifying exams over a student’s high school career.

• The state covers the full exam fee for all students taking AP Seminar and AP Research.

Fall Important Dates

August 2025 - AP Coordinators and Administrators will receive the access code to AP Registration and Ordering so they can complete the AP Participation form in My AP.

• Create class sections if this hasn’t been done.

• Remind teachers that class sections and join codes are available.

• Make sure new teachers have added their courses to AP Course Audit and have had the administrator approve their course audit form.

Make sure AP Exam dates get on the school calendar.

September 2025 - By the second day of classes, students should sign into My AP and enroll in courses using the joining code provided by the teacher or coordinator.

October 3, 2025 - Preferred AP Exam ordering date. Review the rosters in AP Registration and Ordering, make needed changes, and confirm and submit the exam order. Orders may be updated, and changes submitted without additional fees until the final ordering deadline.

November 14, 2025 - All full-year and first-semester AP Exams need to be ordered in AP Registration and ordering. If you know which students are economically disadvantaged, that information may be entered.  Orders are due by 10:59 PM central time. Money is NOT collected at this point.  Money for exams should be collected closer to the testing dates in the spring.

March 13, 2026 - Deadline for ordering AP exams for the second semester and to update exam orders with late orders and known cancellations.  Cancellation fees and late order fees will apply for late orders and cancellations. Orders are due by 10:59 PM central time. 

 Exam Dates

• Testing Dates: May 4-8 and May 11-15, 2026
• Late Testing Dates: May 18-22, 2026

AP Programming Deadlines

• November 14, 2025, 10:50 PM CT: Exam order deadline for AP courses that started after the November 15 deadline and to change fall orders. Submit any changes to existing exam orders (late orders or canceled exams) and submit new exam orders by this deadline.
• March 1, 2026: 2025-26 AP Course Audit Opens. Teachers may begin submitting materials, and AP Course Audit Administrators may begin approving course audit forms and renewing previously authorized courses for the 2024-2025 school year. The following link will help provide more information about the AP Course Audit. AP Course Audit – AP Central | College Board
• March 13, 2026, 10:59 p.m. CT: Exam order deadline for AP courses that started after the November 14 deadline and to change fall orders. Submit any changes to existing exam orders (late orders or canceled exams) or submit new exam orders by this deadline. Check exam registrations. Before March 13, review any students listed as No or Undecided in AP Registration and Ordering and check with the students to confirm their exam plans.
• April 30, 2026, 10:59 p.m. CT: Deadline to indicate students’ fee reduction status in AP Registration and Ordering.
• April 30, 2026, 10:59 p.m. CT: AP Digital Portfolio Deadline: Submit AP Seminar, AP Research, and AP Computer Science Principles Performance Tasks. AP students taking the exam in these courses must submit all components of their performance tasks as finals in the AP Digital Portfolio by this deadline.
• May 4-8, 2026; May 11-15, 2026: Administer AP Exams. The schedule for AP Exams may be found here.
• Mid-May 2026: College Board sends districts AP invoices.
• June 15, 2026: AP Exam Invoices and Payments are due to the College Board.
• June 20, 2026: Status Report in WebGrants is due to NDDPI.
• June-July 2026: NDDPI processes reimbursements and sends payment directly to the district. 

AP Coordinator Supports

• 2025-2026 AP Coordinator's Manual, Part 1

• AP Central Coordinator's page

• Learning Opportunities for AP Coordinators – This link will take coordinators to a page listing learning opportunities for coordinators.  The College Board offers a Back-to-School Workshop with both live and on-demand sessions, chats with other coordinators, and coordinated podcasts on a variety of topics, answering questions coordinators may have.

• North Dakota AP Coordinator Webinar Series.  These webinars will provide coordinators with information regarding AP throughout the year as AP tasks come due throughout the school year.  The attached flyer provides information regarding the webinars and will link to the registration links for each webinar.  Please note that there are webinars for teachers and counselors as well.

• AP Contact Information

  • AP Services for Educators: 877-274-6474

  • AP Services for Students: 888-225-5427

  • AP Course Audit: 877-274-3570

    • AP Course Audit

    • AP Course Audit User Guide

    • Getting Started for Teachers New to AP 

AP Teacher Supports

• AP Classroom Enhancements—The links below provide information about changes to the AP Classroom designed to better meet teachers' needs.

  • Encourage your AP teachers to attend the webinar on AP Classroom on September 10, 2025, from 3:30-4:30 pm CT.  The College Board will be sharing new enhancements and tips for success. They will provide a live demonstration showing teachers how to access the new features. The registration for this event is https://events.teams.microsoft.com/event/3250e20a-ffb9-47cb-8aa5-cb74968aa51e@7530bded-fd6e-4f58-b5d2-ea681eb07663

  • Encourage your teachers to access the AP Classroom Guide for Teachers at any time for the latest walk-throughs and how-to videos, and to stay updated on these new features. They can also contact us using the AP Classroom’s Help menu to get additional support and make suggestions for future AP Classroom enhancements.

  • The AP Classroom guide describes recent updates to AP Classroom, such as the ability to allow late assignment submissions, the addition of action menus, and the option to generate a practice quiz. 

How can my school get approved to administer AP Examinations?

To administer AP Examinations in your school, complete the following steps:

1.  Get your School Code number (if unknown) by searching the High School Code Search on the College Board website. (NOTE: If you need assistance obtaining your code, you may contact Academic Support.)
   1. Check to make sure you have a Level 2 code. If you do not have a school or level 1 code, complete the High School Code Request Form to get a school code or change your school’s authorization level. Most North Dakota schools already have a level 2 school code.
   2. If unsure about your code level, contact Maureen LaRaviere at College Board (mlaraviere@collegeboard.org).
2. Select an AP Coordinator
   1. Who qualifies to be an AP Coordinator?
      1. Full- or part-time administrator not teaching an AP course.
      2. Counselor not teaching an AP course.
      3. Teacher not teaching an AP course.
   2. An AP Coordinator cannot handle an exam that an immediate family or household member is taking. (i.e., If the coordinator’s daughter takes the English Language and Composition exam, the coordinator cannot handle an English exam. The coordinator would be allowed to handle exams in other disciplines.).
   3. An AP Coordinator may not coach students on any College Board exam content (i.e., AP, SAT, PSAT, etc.).
3. Access AP Registration and Ordering and complete the AP Participation Form. Directions to complete the form may be found here. This step must be completed to place an order for an exam.
4. Order exams needed in AP Registration and Ordering.

What is an AP Exam proctor, and do I need one?

The school will need a proctor for the AP Exam(s) given. The proctor will prepare the exam site, set up equipment, admit and assign students a seat, check student identification, bring all needed materials to the exam room, actively monitor the test room and students taking the exam, and collect and return exams to a secure site.

Who may proctor the AP Exam(s)?

The AP Exam proctor must be a responsible adult who is reliable and mature, pays attention to detail, and understands the importance of test administration and security. The individual may be one of the following:

• AP Coordinator, active teacher, retired teacher, substitute teacher, or administrator for AP Exams outside their teaching area as identified on their teaching license or subject they have ever taught. (i.e., a math teacher able to teach math and science could proctor the AP English Exam; this individual could not proctor any AP math or science exams).
• AP teacher in a subject area other than the one currently taught or has ever taught.
• Parent without a conflict of interest (i.e., their child taking an AP exam).
• Proctor may not handle exams for which an immediate family member (i.e., son, daughter, stepson/daughter) or household member (i.e., foster child) is taking the exam.
• Proctor may not review the content of or take the AP Exam.
• Proctor may not coach students on any College Board exam content.

If a teacher has dual certification for math and science and teaches AP Biology but does not have math courses within their schedule this current year, are they allowed to proctor the AP calculus exam?

No. This teacher could not proctor the AP Calculus exam as the teacher has not taught math.

Could a paraeducator or school secretary proctor the AP Exam?

Yes, provided they are available during the entire testing window and meet the proctor criteria of no family or household member taking the exam or not having a teaching license in the subject area tested.

Could the building principal proctor the AP Exam?

Yes. The building principal could serve as both the proctor and AP Coordinator if the individual has the time to monitor the exam, meets the teaching requirement, and doesn’t have an immediate family or household member taking the exam in the subject area.

Where may students take the AP Exam?

If the AP course is not taught at the school, the students may take the AP Exam in a room with desks or tables containing a smooth writing surface, such as an empty classroom or school library. The room used needs to meet the following requirements:

• Able to adhere to the AP Exam seating policy (space students out, students cannot face one another, etc.).
• Few disruptions (bells, fire alarms, intercoms).
• visible wall clocks for students to use.
• No maps, periodic tables, posters, or subject-specific materials on walls.
• Adequate lighting and ventilation.

What if my facility does not have a room available?

Schools without a testing space may allow students to test offsite at community facilities such as community centers, church halls, hotels, public libraries, local colleges, or universities. The school district is responsible for providing personnel to proctor the exam and making arrangements to meet the room requirements of the facility. The school is also responsible for exam security.

Will new level 2 coding approval be needed if the school uses an outside facility?

No. Coding approval is based on the processes involved with handling the AP exams and the characteristics of the school identified on the High School Code Request Form.

Can students who did not take an AP course take an AP Exam?

If students not enrolled in an AP course want to challenge the AP Exam, they may take it. The AP Coordinator must create an exam-only section for that course and order the appropriate exam. To do this, follow the steps below:

• Go to the courses page in AP Registration and Ordering.
• If the course is not listed in the AP Course Audit section, click +Add Course.
• Complete the following information:
  • Select a course.
  • Click +Add section.
  • Enter the section Name (i.e., AP Art History Exam Only).
  • Maximum number of students (default is 40).
  • Course Schedule: Select Exam Only.

For more information, please follow the guidance in the AP Coordinator Manual: Part I for creating an exam-only section.

How does the school order exams virtually for students who took an AP course?

Students enrolled in an AP course virtually (i.e., NDCDE, IVN) must take the AP exam in their home school district. The school must be approved to administer an AP exam and order the exam(s) for the student following the guidance in the AP Coordinator Manual: Part I for an exam-only section. The exam is ordered using the same process used to order an exam for a student who is challenging the exam.

How does a school get state reimbursement for AP Exams?

The state reimburses school districts for the cost of English, math, science, and computer science exams upon receipt of the appropriate reimbursement form. This form must be submitted to the NDDPI by June 30. 

English 

• AP English Language and Composition
• AP English Literature and Composition
• AP English Seminar

Math and Computer Science 

• AP PreCalculus
• AP Calculus AB
• AP Calculus BC
• AP Computer Science A
• AP Computer Science Principles
• AP Statistics

Science 

• AP Biology
• AP Chemistry
• AP Environmental Science
• AP Physics C: Electricity & Magnetism
• AP Physics C: Mechanics
• AP Physics 1
• AP Physics 2

Capstone

• AP Research
• AP Seminar

Schools may set up new AP courses for the 2024-2025 school year until January 2025.

1. Choose the AP Courses
   • Become familiar with the courses available.
   • Check for prerequisites (recommended coursework the school should offer).
   • Review the curricular and resource requirements for each AP course offered.
   • Consider the costs for textbooks, supplemental reading materials, and equipment.
   • Identify students prepared and willing to take AP.
2. Ensure the school has a College Board School Code
   • The six-digit code identifies the school in the College Board system and is necessary to participate in AP and other College Board programs (i.e., PSAT, SAT, etc.).
   • Use the high school code search to look up the school's code number; the code is unique and does not expire.
   • If the school does not have a code, call (877) 274-6474 or download the High School Code Request form from the College Board. Schools should apply for a Level 2 authorization. This authorization is a requirement to receive scores, administer AP exams and PSAT-related assessments, and apply to become an SAT Test Center.
3. Assign Staff to Roles
   • AP Course Audit Administrator – This person will manage the AP Course Audit process to get courses authorized. An administrator usually holds this role.
   • AP Coordinator – This person will complete tasks such as creating classes in My AP and will oversee exam administration if the school offers AP exams. A school counselor or high school principal usually holds this role.
   • The same individual may hold the two roles; however, the roles have separate responsibilities and access.
4. Get Teachers Prepared
   • Register teachers for a professional development opportunity before teaching AP. AP offers summer institutes to prepare teachers. NMSI also offers summer teacher training. The College Board provides several free, paid, in-person, and online resources to assist teachers.
   • NDDPI supports training in Math, Science, English, and Computer Science. These supports are available for the summer training sessions.
   • Teachers need to become familiar with the instructional resources in AP Classroom. Once AP Course Audit authorizes the course, teachers may access AP Classroom.
5. Complete the AP Course Audit
   • The course audit provides guidelines on curricular and resource requirements for each AP Course. This course audit offers colleges and universities confidence that the AP courses meet the same college-level criteria across high schools.
     • Confirms awareness of course scope and occasional exam changes.
     • Ensures teachers verified by the school administrator have access to practice exams and other resources (i.e., formative assessments, AP Question Bank).
     • Ensures school AP courses are included in the AP Course Ledger (official list of all AP courses) for colleges and universities to check student transcripts.

To Complete:

• The teacher completes and submits the AP Course Audit form online.
  • Submit the subject-specific AP Course Audit form online.
  • Submit documentation showing understanding of course scope.
    • Adopt a sample syllabus or unit guide available through College Board.
    • Submit a new or revised syllabus.
    • Use colleague’s already authorized syllabus – Claim identical (Obtain syllabus ID number and submit an exact copy of the authorized syllabus).
• AP Course Audit Administrator received an email indicating the form is ready to approve.
• Within 60 days of submission (after approval), AP Course Audit Administrator is notified whether the course is authorized or needs revision.
  • Authorized: Check the AP Course Ledger when updated in November to check if the course is on the school’s list. AP Course Auditor must renew the course each year.
  • Not Authorized: Teacher needs to revise the syllabus and resubmit.

Digital AP Exams

16 AP Exams will be fully digital in 2025-2026.  These exams include  AP Computer Science A, AP Computer Science Principles, AP English Language and Composition, AP English Literature and Composition, AP Environmental Science, and AP Seminar.

Twelve AP Exams, including AP Biology, AP Calculus AB, AP Calculus BC, AP Chemistry, AP Physics 1: Algebra-Based, AP Physics 2: Algebra-Based, AP Physics C: Electricity and Magnetism, AP Physics C: Mechanics, AP Precalculus, and AP Statistics, are available in a hybrid digital model. These exams will have multiple-choice questions completed digitally. Free response questions can be viewed digitally, and answers will be handwritten in paper exam booklets and returned for scoring.