2016 NDUS Purchasing Card Program

Agency: University System Report Date: August 30, 2016
Type: Performance LAFRC Date: July 25, 2017
Issued By: State Auditor Period: FY 2011-2015

 

 

 

 

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Executive Summary

 

Introduction The North Dakota University System’s institutions utilize a MasterCard through J.P. Morgan Chase as a method for processing vendor transactions. The purpose of our audit was to evaluate certain aspects of the North Dakota University System’s purchasing card program. Following is a description of our audit objectives and a brief overview of our findings.

 

Objectives: 

  • To what extent are North Dakota University System purchasing card policies uniform among its institutions and designed in accordance with best practices?
  • In what ways can the North Dakota University System institutions maximize the financial benefits of utilizing the purchasing cards?

 

Findings

  • Adopt Uniform Policy for the Administration of Purchase Cards
  • Update Cardholder Application
  • Adopt a Formalized Cardholder Training Program
  • Formal Documented Training for Approvers
  • Establish Policy to Prohibit Sharing of Cards
  • Establish Policy to Define Violations and Consequences
  • Assign MCC Groups based on Purchasing Needs
  • Establish Process to Deactivate Cards of Terminated Employees
  • Review and Audit of Transactions
  • Consistent Recording of Cardholder Data

2019 Follow-Up

Agency: University System Report Date: March 7, 2019
Type: Performance - Follow-Up LAFRC Date: July 17, 2019
Issued By: State Auditor Period:  

 

 

 

 

 

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13 Recommendations 

1 - Partially Implemented 

12- Fully Implemented