Purpose

Standardize the solution to provide the enterprise with the ability to manage electronic document with a document management platform.

Standard

  1. FileNet Document management provided by IBM; will be used to fulfill document management business needs.

Definitions

Document Management Platform - Document management is a system used to capture, track and store electronic documents such as PDFs, word processing files, and digital images of paper-based content. It provides document and content capture, workflow, document repositories, output systems, and information retrieval systems. Also, the processes used to track, store and control documents.

Scope

This standard applies to all executive branch state agencies including the University Systems Office but excluding other higher education institutions, i.e. campuses and agricultural and research centers.

Statement of Commitment

North Dakota's CIO/CTO directs that IT Policy be created to establish statewide information technology policies and standards as defined within ND Century Code (Chapter 54-59-09).

Non-Compliance

Non-compliance with this standard shall be reported to the Office of the State Auditor.


Revision Number: 1
Revision Date: 2021-04-07
Effective Date: 2021-04-07
Last Reviewed: 2021-04-07
Number: POL0020183