To eliminate the requirement of retaining the physical envelope or an image of the envelope for documents received via United States Postal Service (USPS) or other postal carrier services.
Postmark - Cancellation affixed by the USPS to show date of mailing.
Refer to the EDMS Best Practices document.
This policy is applicable to all documents received via USPS or other postal carrier services. It is intended to provide evidence of the postmark date on the envelope of documents received where postmark date determines timeliness of document receipt.
This standard applies to all executive branch state agencies including the University Systems Office but excluding other higher education institutions, i.e. campuses and agricultural and research centers.
North Dakota's CIO/CTO directs that IT Policy be created to establish statewide information technology policies and standards as defined within ND Century Code (Chapter 54-59-09).
Non-compliance with this standard shall be reported to the Office of the State Auditor.
Revision Number: 2
Revision Date: 2004-11-02
Effective Date: 2004-11-02
Last Reviewed: 2020-12-08