An Electronic Document Management System (EDMS) is a collection of technologies that work together to provide a comprehensive solution for managing the creation, capture, indexing, storage, retrieval, and disposition of records and information assets of the organization.
ITD assists EDMS Users within ND in defining and establishing systems for scanning, workflow, automated record storage, and automated document retention. This typically includes the evaluation of existing business processes and recommendations for improvements.
The EDMS Evolution has produced mature EDMS Technologies within ND that continue to drive down the cost of government. The key is to review existing business processes, eliminate unnecessary steps and activities, implement technology wisely, and leverage the whole power of EDMS Technology Interaction.
ITD’s online Work Management System (WMS) may be used to submit a Service Request.
State government runs on information. We create, collect, process, distribute, store, manage, retrieve, maintain and dispose of information as an integral part of every business process and activity of the organization. In an effort to increase our efficiency we have spent millions to create business applications and systems that can process vast volumes of information. Additionally, we have invested heavily in desktop technologies to provide access to applications, communication with others, and deliver productivity tools to the individual employee.
In spite of our investments, we still spend a considerable amount of each day manually processing or searching for information. In addition, the amount of information we must work with is increasing at an incredible rate. EDMS technologies offer a solution, delivering immediate value and increasing organizational efficiency and effectiveness.
The reasons for using EDMS are compelling:
Premium disk storage is data stored on ITD's central disk storage devices that requires high performance or high availability. Data replication options are available. Typical usage includes databases and transactional data.
ITD provides a centralized Electronic Document Management System (EDMS).
Formbridge is used by ITD to convert a customer's PDF-based forms into e-forms.
The general layout of the form is very important to both human users and the scanning recognition system. The general principle is to design a form that is user-friendly and at the same time includes many of the requirements for making the forms compatible with image-based recognition systems’ requirements.
There are three steps towards good form design:
In the summer of 2000, the ITD EDMS service came to life when the Tax Department wanted to scan state income tax returns to become more efficient and reduce physical storage. The service has grown to 23 state agencies and 3,100 users.
The May 12th update to Adobe Reader, Acrobat, and Acrobat Reader DC has caused issues with calculations within PDFs created by LiquidOffice Forms Designer.
Recently, I have seen a couple ITSM tickets submitted about users having problems working with files in FileNet. While troubleshooting the problem, we discovered that the user was trying to u
Batches that look like they are stuck Identifying or Evaluating can be fixed by the operator most times, which eliminates the need to submit an incident. Please share these instructions with
In the FileNet Viewer, if you want to print out a file and don't want the annotations to be printed, you can hide them for printing purposes.
ITD is extending an invitation to the Adobe Digital Government Solutions Seminar.
Software development is the act of translating user requirements into software systems.
Records Management is the professional practice of identifying, classifying, preserving, and disposing the records of an organization, while capturing and maintaining the evidence of an organization’s business activities as well as the reducing the risks associated with it.
Business analysis is the discipline of identifying business needs and determining solutions to business problems.