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Adam Hamm, Commissioner
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The North Dakota Insurance Department is pleased to announce a new web application for surplus lines reporting. Submission of placement forms and scanned affidavits can now be done at https://apps.nd.gov/NDINS/surpluslines/Login.

Information and instructions can be found here.

NOTICE: House Bill No. 1146 and Senate Bill No. 2187 have passed the North Dakota Legislature and have been signed by Gov. Jack Dalrymple.  View HB 1146  
View SB 2187

House Bill 1146 repeals North Dakota’s participation in the Surplus Lines Insurance Multi-State Compliance Compact (SLIMPACT) and changes premium tax on all out of state risks to North Dakota’s premium tax rate of 1.75%. The placement of surplus lines coverage and reporting of premium tax is still governed by the “Home State” definition, but Effective June 1, 2015, on multi-state policies where North Dakota is the Home State the tax rate on both North Dakota and non-North Dakota risks is 1.75%.

If a multi-state policy is placed (i.e. effective) prior to June 1, 2015, the tax rate on non-North Dakota risks is the particular tax rate of the state of the risk. Policy endorsements are not considered policy “placements,” and policy endorsements made on or after June 1, 2015 do not change the tax rate. In other words, endorsements made after June 1, 2015 to multi-state policies that became effective prior to June 1, 2015 require tax to be collected at the particular tax rate of the state where the risk is located.

House Bill 2187, effective June 1, 2015, changes the due date of the annual surplus lines tax reporting to March 1 and imposes a penalty of $25 a day for late filing of annual statements, reports of placements and affidavits.

Summary of North Dakota’s Surplus Lines Requirements

Home State


"Home state" of the insured is:

(1) The state in which an insured maintains its principal place of business or, in the case of an individual, the individual's principal residence; or

(2) If 100% of the insured risk is located out of the state referred to in #1 above, the state to which the greatest percentage of the insured's taxable premium for that insurance contract is allocated.

If more than one insured from an affiliated group are named insureds on a single nonadmitted insurance contract, the term "home state" means the home state, as determined pursuant to (1) and (2) above, of the member of the affiliated group that has the largest percentage of premium attributed to it under such insurance contract.

Click here for policies with effective dates prior to June 1, 2015.

Eligible surplus lines insurers

Surplus lines policies can only be written by eligible surplus lines insurers that have met the conditions specified under paragraph 4 of N.D.C.C. § 26.1-44-03. Eligible surplus lines insurers, including any insurer listed on the NAIC Quarterly Listing of Alien Insurers, must register with the Insurance Department. See instructions to register as a surplus lines insurer.

Look up a surplus lines insurer registered in North Dakota. For a complete list of registered surplus lines insurers, choose "Surplus Lines Insurer" under the company type drop-down menu and leave all other fields blank.

Acceptable risks

Coverage can only be placed in the nonadmitted market if one of the following is true:
 

  1. A diligent search has determined the inability to procure the insurance from an insurer authorized to do business in North Dakota. To secure lower premium rates or an advantage as to the terms of the insurance contract does not justify the use of a nonadmitted company.
  2. The coverage is listed in Appendix I of Article 45-09 of the North Dakota Administrative Code. If the coverage is listed in Appendix I, there is a presumption that the insured is unable, after diligent search, to procure the insurance, indemnity contract or surety bond desired from a company authorized to do business in this state. A licensed surplus lines producer must conduct the search, unless the licensed surplus lines producer deems a search conducted by a licensed producer or the insured was sufficient.
  3. The insured is an exempt commercial purchaser as defined in N.D.C.C. ch. 26.1-44 and the insured has been informed that the insurance may or may not be available from the admitted market that may provide greater protection with more regulatory oversight and the insured has subsequently requested in writing that the surplus lines producer procure or place the insurance from a nonadmitted insurer. See the definition of an exempt commercial purchaser.

Consumer notice

The surplus lines producer shall give the following consumer notice to every person applying for insurance with a nonadmitted insurer. The notice must be printed in 16 point type on a separate document affixed to the application. The applicant shall sign and date a copy of the notice to acknowledge receiving it. The surplus lines producer shall maintain the signed notice in its file for a period of five years from expiration of the policy. The surplus lines producer shall tender a copy of the signed notice to the insured at the time of delivery of each policy the producer transacts with a nonadmitted insurer. The copy must be a separate document affixed to the policy.

"Notice: 1. An insurer that is not licensed in this state is issuing the insurance policy that you have applied to purchase. These companies are called "nonadmitted" or "surplus lines" insurers. 2. The insurer is not subject to the financial solvency regulation and enforcement that applies to licensed insurers in this state. 3. These insurers generally do not participate in insurance guaranty funds created by state law. These guaranty funds will not pay your claims or protect your assets if the insurer becomes insolvent and is unable to make payments as promised. 4. Some states maintain lists of approved or eligible surplus lines insurers and surplus lines producers may use only insurers on the lists. Some states issue orders that particular surplus lines insurers cannot be used. 5. For additional information about the above matters and about the insurer, you should ask questions of your insurance producer or surplus lines producer. You may also contact your insurance department consumer help line."

Recordkeeping

Each surplus lines insurance producer shall keep a full and true record of each surplus lines insurance contract placed by or through the producer, including a copy of the policy, certificate, cover note, or other evidence of insurance as set out in N.D.C.C. § 26.1-44-06. The surplus lines producer shall keep the record of each contract open at all reasonable times to examination by the commissioner for a period of five years following the termination of the contract.

Filing evidence of insurance and affidavits (within 60 days of policy effective date)

Each surplus lines insurance producer, within 60 days after the placing of any surplus lines insurance shall execute and file the Report of Placement of Surplus Lines Insurance, SFN 59883. Please download the form to ensure you are using the most current version. The report shall be kept confidential by the Commissioner. Surplus Lines Affidavit SFN 4818 (04-2011) must be attached to the report unless the insured is an exempt commercial purchaser as defined in N.D.C.C. ch. 26.1-44. The affidavit shall be open to public inspection.

The report form and affidavit should be mailed to: North Dakota Insurance Department, 600 E. Boulevard Ave., Dept 401, Bismarck, ND 58505-0320.

Effective June 1, 2015, a penalty of $25 a day may be assessed for late filing reports of placements and affidavits.

If you have questions related to the forms above, email surpluslines@nd.gov

Independently procured coverage

An insured who meets the definition of an industrial insured as set out in N.D.C.C. § 26.1-02-05(9) can independently procure or continue or renew insurance with a nonadmitted insurer without placing through a licensed surplus lines insurance producer. The insured is then required to file the annual report and pay the tax to the Commissioner.

Annual report and payment of premium tax

On or before March 1 of each year, the producer must file with the Commissioner an annual report for the previous calendar year and must pay the premium tax.

A zero report is not required if no business was written during the calendar year.

The premiums cannot be reported on an installment basis, even if the insured is paying on an installment basis.

Along with the annual report, the surplus lines insurance producer is required to pay the tax.

Where the insurance covers properties, risks or exposures located or to be performed both in and out of this state (multistate policies) effective on or after June 1, 2015, where North Dakota is the Home State, the tax rate on both North Dakota and non-North Dakota risks is 1 and 3/4 percent (1.75%) and is calculated on the  total amount of gross premium, all assessments and policy fees.

For policies effective prior to June 1, 2015 and where the insurance covers properties, risks or exposures located or to be performed both in and out of this state, the tax payable must be computed upon the portion of the premium that is properly allocable to the risks or exposures located in the particular state.

Click here for policies with effective dates prior to June 1, 2015.

Effective June 1, 2015, the due date of the annual surplus lines tax reporting is changed to March 1. A penalty of $25 a day may be assessed for late filing of annual statements.

Send report and check to:

North Dakota Insurance Department
600 E Boulevard Ave., Dept 401
Bismarck, ND 58505-0320

Producers can also submit tax filings electronically through OPTins (Online Premium Tax for Insurance), a product of the NAIC. Contact OPTins at optinsmktg@naic.org or 816.783.8787 to implement OPTins at your company. Visit http://www.optins.org for more information.

Failure to make and file the required annual report or to pay the required taxes when due may result in a fine of $25 per day for each day of the delinquency.

If you have questions related to filing your annual report, email surpluslines@nd.gov

Applying for a surplus lines license

North Dakota issues surplus lines producer licenses to both resident and non-resident individuals and business entities.

Resident applicants must first be licensed in North Dakota as an insurance producer for the appropriate lines of authority.

Non-resident applicants must hold a surplus lines license in their resident state.

Both the application for insurance producer and the application for surplus lines insurance producer can be submitted electronically through the National Insurance Producer Registry (NIPR) at http://www.nipr.com/licensing/index.html.

The fee for the producer license is $100 and the fee for the surplus lines license is $100.

If the applicant is a business entity, it must also designate an individual principal insurance producer who holds a North Dakota surplus lines license. This individual will be responsible for the filing of the annual report and payment of the premium tax.

The business entity should also contact the North Dakota Secretary of State (sosbir@nd.gov or 701.328.4284) to ensure compliance with North Dakota corporate law.

License renewal

Surplus lines insurance producer licenses expire on April 30 of every year.

The renewal application and $25 fee can be submitted electronically through the National Insurance Producer Registry (NIPR) at http://www.nipr.com/licensing/index.html.

All resident North Dakota surplus lines producers must maintain an active North Dakota producer license and non-resident producers must maintain an active resident Surplus Lines license in their home state.

If you are unable to submit your renewal application electronically, print the NAIC uniform application form, complete, sign and date the form and mail it with the renewal fee. If submitting a paper application, we must have an original signature on the application. Be sure to allow extra processing time. Send with the $25 renewal fee to:

North Dakota Insurance Department
600 E. Boulevard Ave.
Bismarck, ND 58505-0320

National Insurance Producer Registry (NIPR)
http://www.nipr.com/

Paper business entity renewal application form
business_renewal_app.doc

Paper individual renewal application form
indiv_renewal_app.doc

Surplus Lines Report of Placement SFN 59883
http://www.nd.gov/eforms/Doc/sfn59883.pdf

Surplus Lines Annual Placement Report SFN 4824
http://www.nd.gov/eforms/Doc/sfn04824.pdf

Surplus Lines Affidavit SFN 4818
http://www.nd.gov/eforms/Doc/sfn04818.pdf

Surplus Lines Annual Tax Statement SFN 17419
http://www.nd.gov/eforms/Doc/sfn17419.pdf


North Dakota Insurance Department
600 E. Boulevard Ave.
Bismarck, ND 58505-0320
Phone 701.328.2440
Toll free 800.247.0560
Fax 701.328.4880

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