Templates

Customize these templates for the commodities and services you need. Please contact the State Procurement Office at 701.328.2740, if you have questions or suggestions for improvement.

Level 1 Micro Purchase – Less than $10,000

At least one (1) fair and reasonable quote.

State agencies and institutions must prepare an Alternate Procurement when they plan to obtain less competition than required by purchasing thresholds.

Level 2 Small Purchase – At least $10,000 but less than $50,000

Solicit quotes/bids or proposals from at least three (3) vendors or post to State Procurement Online System (SPO Online). The Information Technology Department (ITD) must review IT purchases over $25,000. 

Level 3 Informal Written Purchase – At least $50,000 but less than $100,000

Solicit informal bids or proposals using SPO Online with appropriate Bidders List. The Information Technology Department (ITD) must review IT purchases over $25,000. 

Level 4 Formal Purchase – $100,000 and Over

Must be purchased using formal sealed bids (Invitation for Bid) or Request for Proposal (RFP). Solicitations must be posted using SPO Online with appropriate Bidders List. The Information Technology Department (ITD) must review IT purchases over $25,000. 

Supporting Templates

Protest

Miscellaneous

Information Technology (IT) Solicitation

Small IT Solicitation – Use for IT purchases over $25,000 and those that are not considered Major IT

Major IT Solicitation – Use for IT purchases that are considered Major IT* (see IT Procurement for requirements) The procurement officer must receive a Delegation of Authority for Procurement of Major Information Technology from OMB State Procurement to proceed with Major IT Solicitation.

IT (Small and Major) Supporting Templates/Attachments (The following are listed in order as they would appear in the RFP.)

Contract

Customize these contract templates for your next procurement process. Contact your agency's legal counsel for assistance.

If the solicitation tied cost adjustment to indexes, you may use these indexes to calculate cost adjustments.

Risk Management