Templates

Customize these templates for the commodities and services you need. Please contact the State Procurement Office if you have questions or suggestions for improvement.

Informal

Formal

Alternate Procurement

State agencies must prepare an Alternate Procurement when they plan to obtain less competition than required by estimated purchase price.

Contract Templates

Customize these contract templates for your next procurement process. Contact your agency's legal counsel for assistance.

If the solicitation tied cost adjustment to indexes, you may use these indexes to calculate cost adjustments.

Contracts for Public Improvements

Due to the complexity involved in public improvement contracting, the industry standard uses contracts drafted by the American Institute of Architects (AIA) or the Engineers Joint Contract Documents Committee (EJCDC). These contracts contain terms and conditions to which a state agency is without authority to agree; therefore, it is imperative that these standard contracts be reviewed and supplemented with a state addendum that is prepared by the agency’s assigned legal counsel or the Attorney General’s office.

Risk Management

Sample Letters

Contact Us

Email the State Procurement Office or call 701.328.2740 for questions.