Procurement Training and Delegation

Procurement Officer Delegated Purchase Authority and Training

Agency heads may delegate purchase authority to employees who have completed procurement certification training using the SFN 2566 Delegation of Purchase Authority form. OMB procurement training is intended for state agency procurement officers.

The Procurement Officer Certification program consists of four levels. The certification levels match the competition threshold levels. Each level provides core training that is a building block for the next higher level.  See Procurement Officer Certification Training for more information.

IMPORTANT! North Dakota University System employees will receive instructions from your purchasing section regarding NDUS Procurement Officer training.

For questions about delegation and training, email the State Procurement Office or call 701.328.2740. 

Level 1 Procurement Training

Level 1 is for micro purchases less than $10,000 and is offered exclusively on-line.

PeopleSoft Enterprise Learning Management (ELM) Users

If you have access to PeopleSoft's ELM register using PeopleSoft Course Code: 110SPO1006

Non-PeopleSoft Enterprise Learning Management (ELM) Users

Plan to take each module listed below in one sitting as it won't pick up where you left off if you close your browser. Depending on what browser you use, the "exit" button on each of these training modules will either close your browser or it will result in no response. Please exit the training by clicking the back button in your browser or closing the browser window.  

After completion of all the training modules; complete and email the Request for Level 1 Certification to the State Procurement Office.

Level 2, 3, or 4 Procurement Training

To receive new Level 2, 3 or 4 procurement certification, you must take a classroom training course. 

PeopleSoft Enterprise Learning Management (ELM) Users

If you have access to PeopleSoft's ELM register using one of these course codes for upcoming training dates:

  • Level 2 - 110SPO1008 - Small purchases at least $10,000 but less than $50,000
  • Level 3 - 110SPO1009 - Informal purchases at least $50,000 but less than $100,000
  • Level 4 - 110SPO1007 - Formal purchases $100,000 and over 

Non-PeopleSoft Enterprise Learning Management (ELM) Users

Email State Procurement Office to request one of the classroom training courses listed above.

Recertification Course

Existing Level 2 and 3 procurement officers who wish to be delegated Level 2, 3, or 4 authority must take the online State of ND Procurement Recertification Course by April 15, 2019. This course will take approximately one hour to complete. 

  • If you previously had Level 2 or 3 certification, complete the Recertification Course to retain your Level 2 or 3 certification.  You do not need to take any classroom training.
  • If you previously had Level 3 certification and need Level 4 certification, complete the Recertification Course.  You do not need to take any classroom training. 
  • If you are not currently Level 3 certified, but need Level 3 or 4 delegated authority, then you will need to take the classroom training.

Update your SFN 2566 Delegation of Purchase Authority after completing training, and provide to your agency’s Lead Procurement Officer.

PeopleSoft Enterprise Learning Management (ELM) Users

If you have access to PeopleSoft's ELM register using the Recertification Course Code: 110SPO1010 

Non-PeopleSoft Enterprise Learning Management (ELM) Users

Plan to take this module Non-ELM Recertification Training (60 minutes).  

OMB Blanket Delegated Authority

Effective July 1, 2018, OMB has delegated the following blanket authority to the heads of agencies and institutions subject to procurement laws, rules, and OMB guidelines:

  • Goods and Services. Agencies may purchase goods and services, regardless of the dollar amount.
  • Printing. Agencies may purchase printing less than $5,000 subject to the Guidelines to Print Procurement. Submit a Purchase Request for printing $5,000 and over using the Procurement Work Request System.
  • Information Technology (IT). Agencies may purchase Information Technology, subject to the Guidelines for Information Technology Procurement. IT purchases $25,000 and over must be reviewed by the Information Technology Department. Procurement Officers for major IT projects $500,000 and over must receive a special purchasing delegation from OMB. (NDCC 54-35-15.2)
  • Alternate Procurements. Alternate Procurement documentation is not required for limited and noncompetitive purchases less than $10,000. Alternate Procurement approval is required for purchases $10,000 and over that deviate from the purchasing threshold competition requirements based on the estimated dollar value. Agencies must submit a SFN 51403 Alternate Procurement Form to the State Procurement Office using the Procurement Work Request System. The Alternate Procurement must be approved by the State Procurement Office prior to the purchase.

This purchase authority is in effect until otherwise revoked by OMB.

Agency Procurement Liaison

Each agency head is asked to complete a SFN 53112 Procurement Liaison Designation form to designate one or more persons to act as the agency’s lead procurement officer and liaison to the State Procurement Office.