Procurement Training and Delegation

OMB has authority to purchase commodities and services for the state. OMB may delegate purchase authority to state agencies. State employees who purchase are required to attend Procurement Officer Certification Program & Training and Green Purchasing Training. For questions, email SPO or call 701.328.2740.

OMB Purchase Authority

The Office of Management and Budget (OMB) has statutory authority for state procurement of commodities and services, not otherwise exempted by statute. (NDCC 54-44.4-02)

The State Procurement Office provides comprehensive services, and will purchase on behalf of state agencies. Agencies may use the SPO Work Request System to submit purchase requests to the State Procurement Office.

Agency Delegated Purchase Authority

State law allows OMB to delegate purchasing authority to state agencies. (NDCC 54-44.4-03) State agencies have been delegated the following purchase authority:

  • Commodities and Services. Agencies are granted delegation of all commodities and services regardless of the dollar amount.
  • Printing up to $2,500.  Printing estimated at $2,500 or over that is not under state contract must be bid by the State Procurement Office.  State agencies may use the SPO Work Request System to submit a purchase request. See Print Purchasing for more information.
  • Information Technology. State agencies are delegated purchase authority for IT purchases up to $500,000. All IT purchases over $25,000 must be submitted to the Information Technology Department (ITD) for review. Major IT purchases over $500,000 are subject to the requirements of NDCC 54-59-32. There are special requirements for the procurement officer of a Major IT project. See IT Procurement for more information.
  • Alternate Procurements. Agencies are granted delegated authority to review and approve Alternate Procurements under $2,500. Alternate Procurements valued $2,500 and over must be submitted to the State Procurement Officer using the SPO Work Request System. Alternate Procurements for IT purchases over $25,000 will also be reviewed and approved by ITD. See Alternate Procurements for more information.

This purchase authority is in effect until otherwise revoked by OMB.

Agency Procurement Liaison

Each agency head is asked to complete a SFN53112 Procurement Liaison Designation form to designate one or more persons to act as the agency’s lead procurement officer and liaison to the State Procurement Office.

Procurement Officer Delegated Purchase Authority

OMB has a Procurement Officer Certification Training Program. Agency heads may delegate purchase authority to employees based upon the procurement certification training completed using the SFN 2566 Delegation of Purchase Authority form. See Procurement Officer Certification Training for more information.