Annual Inspections, Documents, and Policies Required to Issue a License 620-01-35-15

(Revised 5/13/26 Manual Letter #3971)

The following requirements are uploaded into the licensing system by the provider, and all requirements are reviewed annually and initialed by both the Licensing Specialist and the Licensing Supervisor prior to a licensing visit and prior to an initial license or renewal license being issued.

When reviewing a provider’s policies and procedures if a policy is found that could inadvertently be harmful to the health and safety of children the provider should be made aware of the potential hazard.

Application to be Licensed, State Form Number (SFN) 832.
Annual fire inspection report.
Annual food safety inspection report.
Annual local water inspection report (if applicable).
Annual swimming pool inspection report (if applicable).
Annual Safe Sleep training (if applicable) Annual training date is determined by initial training completion date.
Annual Mandated Reporter training. Annual training date is determined by initial training completion date.
Documentation of pediatric cardiopulmonary resuscitation and automated external defibrillator (CPR/AED) cards.
Documentation of pediatric First Aid cards.
Current Criminal Background Check Unit (CBCU) memorandums for all owners, operators, staff members, emergency designees, volunteers, and household members 18 years old and older that reside in the home where care is provided.
SFN 433 must be submitted annually for any individual aged 12-17 years old who resides in a home where care is provided.
Documentation to verify qualifications of staff members.
Programming schedule upon initial licensure or change of hours.
Floor plan with square footage upon initial licensure of residence or facility, expansion of facility or other change in square footage.
SFN 517 Child Care Evacuation Disaster Plan.
Payment of the applicable fees.
Completed Licensing Checklist (SFN 1422 Family, SFN 1423 Center, SFN 1424 Preschool, SFN 1425 Group, or SFN 1257 School Age).
Copy of required policies upon initial licensure or change in policies.
Provider orientation training is required to be completed with initial application.
Pet immunization documentation (if applicable).
Liability insurance (if applicable).

Required policies for Family Programs

Hiring practices and personnel policies for staff members.
An explanation of how accidents and illnesses will be handled.
The methods of developmentally appropriate discipline and guidance techniques that are to be used.
The process for a parent or staff member to report a complaint, and suspected licensing violation, or suspected child abuse or neglect.
Informing parents that they may request daily reports for their child, including details regarding eating, napping, and diapering.
Procedure for accountability when a child fails to arrive.
Transportation procedures, if the provider provides transportation.
Aquatic policy.

Required policies for Group Programs

Hiring practices and personnel policies for staff members.
An explanation of how accidents and illnesses will be handled including plans for handling burns and if a child is poisoned.
The methods of developmentally appropriate discipline and guidance techniques that are to be used.
The process for a parent or staff member to report a complaint, a suspected licensing violation, or suspected child abuse or neglect.
Informing parents that they may request daily reports for their child, including details regarding eating, napping, and diapering.
Procedure for accountability when a child fails to arrive.
Transportation procedures, if the provider provides transportation.
Aquatic policy.

Required policies for Center Programs

Hiring practices and personnel policies for staff members including methods of conducting references, work history and conducting performance evaluations.
An explanation of how accidents and illnesses will be handled including plans for handling burns and if a child ingests poison.
The methods of developmentally appropriate discipline and guidance techniques that are to be used.
The process for a parent or staff member to report a complaint, a suspected licensing violation, or suspected child abuse or neglect.
Procedure for accountability when a child fails to arrive.
Transportation procedures, if the provider provides transportation.
Aquatic policy.
Children’s activities, care and enrollment.
The responsibilities and rights of parents and staff members.
The care and safeguarding of personal belongings brought to the child care center by a child or by another on the child’s behalf.

Required policies for Preschool Programs

Hiring practices and personnel policies for staff members including methods of conducting references, work history and conducting performance evaluations.
An explanation of how accidents and illnesses will be handled including plans for handling burns and if a child ingest poison.
The methods of developmentally appropriate discipline and guidance techniques that are to be used.
The process for a parent or staff member to report a complaint, a suspected licensing violation, or suspected child abuse or neglect.
Procedure for accountability when a child fails to arrive.
Transportation procedures, if the provider provides transportation.
Aquatic policy.
Children’s activities, care and enrollment.
The responsibilities and rights of parents and staff members.
The care and safeguarding of personal belongings brought to the Preschool by a child or by another on the child’s behalf.

Required policies for School Age Programs

Hiring practices and personnel policies for staff members including methods of conducting references, work history and conducting performance evaluations.
An explanation of how accidents and illnesses will be handled including plans for handling burns and if a child ingests poison.
The methods of developmentally appropriate discipline and guidance techniques that are to be used.
The process for a parent or staff member to report a complaint, a suspected licensing violation, or suspected child abuse or neglect.
Procedure for accountability when a child fails to arrive.
Transportation procedures, if the provider provides transportation.
Aquatic policy.
Children’s activities, care and enrollment.
The responsibilities and rights of parents and staff members.
The care and safeguarding of personal belongings brought to the program by a child or by another on the child’s behalf.