Purchase Orders

Central Services provides administration, support, and training of the PeopleSoft Purchasing module. For questions, contact State Procurement Office or 701.328.1729.

Get Help with the PeopleSoft Purchasing Module

Login to the Vendor Registry Work Request System and submit a 'Non-Vendor Request'.

Questions on workflow or data entry?  Review the help documents below for self-help.

Understanding Purchasing Module Terms and Workflow

Guides and Checklists for Data Entry

Requesters (Requisitions)

Buyers (Purchase Orders)

Create and Print a Purchase Order

Change or Cancel a Purchase Order

Review a Purchase Order

Tips

Receiving/Shipments

Approvers (Requisitions and Purchase Orders)

Month End/Reconciliation - Agency Purchase Order Administrator Functions

Closing POs, Receipts and Requisitions

Reopen a Closed PO

Reports

Accounts Payable

Communication is required between the accounts payable users and the purchasing department to ensure POs are closed correctly, releasing agency encumbrances and providing tracking of the procure-to-pay cycle.

Biennium End Procedures for Purchase Orders

Request Access to Purchasing Functions

Once OMB has granted security access, the agency's Purchase Order Administrator must set up the user as a buyer, requester, or both depending on access requested.

One-time Purchasing Maintenance/Setup