Emergency purchases are defined as purchases that OMB cannot make within the required time that involve public health or public safety, or where immediate expenditures are necessary for repairs of state property to protect it against further loss or damage, or to prevent or minimize serious disruption in state services. Emergency purchases must be made with the level of competition practicable under the circumstances (NDCC 54-44.4-02.7).
- A SFN51627 Emergency Purchase Explanation form must be completed and sent to the OMB State Procurement Office after the purchase has been made.
Urgent Non-Emergency Purchases
Sometimes an unexpected requirement or poor planning creates an immediate need for commodities or services, but the circumstance is not an “emergency” as defined in law. If the purchase is between $2,500 and $25,000, request three informal bids or proposals. For questions, contact firstname.lastname@example.org or 701.328.2740.
- If the purchase is over $25,000, and the requirements do not allow time for a competitive sealed process, complete a SFN51403 Alternate Procurement Request to request approval to make a limited competitive procurement NDAC 4-12-09-04.1. The OMB State Procurement Office must approve all determinations over $25,000.
A noncompetitive procurement cannot be justified on the basis of a lack of advanced planning, administrative delays, or pending expiration of budget authority NDAC 4-12-09-04.2.