To eliminate the need to scan documents once signed and to make a consistent process throughout the enterprise.
This policy is applicable to signed documents originating within the enterprise. It is intended to provide for the proper handling of the signature demonstration symbol as evidence that the original mailed or distributed was properly executed before the file copy was committed.
To all executive branch state agencies and institutions, excluding the institutions under the control of the board of higher education with respect to academic and research uses of information technology.
Refer to the EDMS Best Practices document.
Non-compliance with this standard shall be reported to the Office of the State Auditor.