Policy Code: 
SD002.2
Effective Date: 
Wednesday, June 30, 2004
Revision Number: 
2
Revision Date: 
Tuesday, March 21, 2017
Last Reviewed: 
Tuesday, March 21, 2017
Version Control: 
This standard supersedes DMT004-04.1.

Purpose

Records will be migrated to ensure business continuity and to meet business and regulatory requirements.

Standard

State agencies must migrate electronic records to a format that can be accessed with available technology without the loss of information.

Policy

Stored records will be migrated as necessary to ensure access when needed.      

Applicability

To all executive branch state agencies and institutions, excluding the institutions under the control of the board of higher education with respect to academic and research uses of information technology.

Definition

Access
Easily locate, view and use.
Record
Document, book, paper, photograph, sound recording or other material, regardless of physical form or characteristics, made or received pursuant to law or in connection with the transaction of official business.

Non-Compliance

Non-compliance with this standard shall be reported to the Office of the State Auditor.

Drafted By

Data Architecture