Video Conference Viewing (Streaming)

Viewing (streaming) a recorded video conference is a service offered by ITD that will allow an agency or video consortium the ability to view a video conference from the web. It can be viewed by individuals on a standard web browser that supports either Windows Media Player or Microsoft Silverlight. It provides streaming video and audio of a recording and is used when remote users are unable to physically participate at one of the conventional video endpoints (room-based or desktop video) scheduled into the video conference or if video capture is required for archival purposes. 

It is important to note that a Polycom RSS recording device needs to be added into the Renovo video conference reservation in order for a video file to be created. Once the video file has been created, fully transcoded, and ingested into the Polycom RealPresence Media Manager (PRMM), it will then be ready for viewing (streaming). This process can sometimes take up to five hours depending on the workload of the device used for recording.

To view (stream) a video file that you are interested in, you'll need to click on one of the following URLs depending on your affiliation:

  1. Education Portal - (K12-Higher Education)
  2. State Portal - (State Agencies-Political Subdivisions)

You'll be greeted with a login screen.

Enter the email and password provided as a guest login.

Enter the credentials for guest login that have been provided to you by the State Agency or K12 Video Consortium.

Next, you'll need to click on the name of the entity that you have been given access to in the grey banner. In the example below, it would be ITD.

Where to click on agency name. In this case it is ITD.

A listing of the files will now display.

The listing of files shows the available recordings

Most recent video conferences will display first. You can page to older video conference by either clicking on the specific Page option or just clicking Next to view them.

Page options of First, Prev, 1, 2, 3, 4, Next, & Last

The web portal also has a search function that will allow you to look for a specific video file if you are aware of the title. It is always a good idea to use wildcards * when using the search function such as below:

Search bar example of how to search by the * symbol.

Once the files that you are interested in are showing in the portal, hover over any of the video files with your mouse to view the full conference name and details and then click the Play button as shown by the red arrow below.

There is a white/grey play button to initiate the video.

Your video file will begin playing along with any content (PowerPoint, etc.) in a larger window as long as your browser supports Windows Media Player or Microsoft Silverlight.

The video will open in a larger window