Essential records provide the organization with information it needs to conduct business during a disaster and resume normal business after the emergency passes. These records, combined with other components of a business continuity plan, allow the agency to continue functioning under a range of adverse conditions, whatever their intensity and duration.
We use the term “essential records,” but these records also go by other names. The federal government refers to them as “vital records” and the business community often calls them “mission-critical” or “business-critical records.”
Records are considered essential when they:
Steps to Implement
Actions to Protect Essential Records
The Records Management Program is responsible for the efficient and systematic control of the creation, receipt, maintenance, use, and disposition of records required in the operation of a state agency. This includes determining retention, selecting the appropriate medium, choosing the best storage location, and selecting the best filing system for the records.