Project Exploration

“Project Exploration” is a process through which ITD and agency staff preparing to conduct an IT project review its business case and technical information so that ITD can determine:

  • The project’s impact to the state’s enterprise technology architecture
  • The project’s impact to the state's security posture
  • The project's impact to existing technology contracts and to ensure procurement best practices are followed
  • The project’s need for project management services or for project oversight
  • Other project benefits and risk factors

Legislation

Pursuant to ND Century Code (Chapter 54-59-11.1), "Each executive branch state agency, excluding entities under the control of the state board of higher education, considering the development of an information technology project with an estimated cost of one hundred thousand dollars or more shall involve the information technology department in the planning and study of the project. A state agency must receive a recommendation from the information technology department prior to proceeding with any study relating to the project.”

I Have a New Project, What Do I Do?

  1. Whether you are preparing for the legislative session, preparing for an IT planning cycle within the IT Planning Process, or you are starting any work related to a project (e.g., RFI, RFP, contract, project charter), download a Project Exploration Workbook, fill it out, and submit it to ITD. (Please note that the workbook contains a lot of information and is not a simple questionnaire. It is a detailed business case with a complementary technical assessment.)
  2. ITD will contact you to discuss your information, and will offer guidance and recommendations which may be related to next steps or to long range goals. Please be aware, the team that reviews submissions meets on the third Friday of the month, so do not wait until the last minute to prepare.
  3. Each ITD architect that reviews/works on the exploration process has six hours of time allotted as non-chargeable for this process. (Essentially, six hours of meetings, review, discussion, etc., is free.)
  4. If additional architecture, analysis, project management or other consulting time is required then a  service request will need to be submitted via ITD’s Work Management System (WMS). This time will be billed back to the agency on a time and materials basis.

Upon completion, ITD will return comments concerning the planning and study of the project to the designated contact person. A contact person at ITD may also be designated to assist the agency with working through any recommendations or conducting follow up reviews.​

Ongoing Involvement

If ITD architects are needed beyond the preliminary assessment, services will become billable at the Architect/Consulting Rate.  A cost estimate will be provided, and agencies will be asked to submit a request via ITD’s online Work Management System (WMS).

Other recommended or required services, such as project management or project oversight, may also incur service fees at the rate assigned to that service.