The 2019-2021 Planning Process

Starting in July 2018, there is an updated and streamlined SharePoint system that agency IT staff may use to enter, and manage IT Plan information. This system will allow the Statewide IT Plan to move away from being a print publication, to becoming a dynamic, online dashboard of IT strategies and activities.

Similar as to how the information collection process was managed last biennium, for this biennium each agency will have a planning consultant from ITD’s Project Management Office (PMO) assigned to assist (at no charge to the agency). Each agency’s assigned IT Planning Consultant will reach out to primary IT contacts to review the 2019-2021 IT Planning process and to discuss next steps starting in late June/early July.

IT Plan Budget Guidelines

Definition of Information Technology

The state has an official definition of "Information Technology." This definition will help you understand what types of technology and work is relevant to the statewide IT planning process.

IT Plan Data Collection

  • As already mentioned, there is an updated and streamlined SharePoint system that agency IT staff may use to enter, and manage IT Plan information.
  • All data from the previous system has been migrated to the new system.
  • The following information is to be collected:

    • Agency Profile: This is to capture general information about the agency.

    • Technology Strategy: The Technology Strategy section is used to capture how the agency uses information technology to complete its mission.

    • Technical Infrastructure: The Technical Infrastructure section is intended to capture information related to aspects of the agency’s current and planned technology infrastructure. Things to consider: Servers, Server Applications, Desktops, Laptops, Mobile Devices.

    • Application Infrastructure Information: The Application Infrastructure section is intended to capture information related to applications used by the agency to include hosting information, maintenance and support strategies, life expectancy and other relevant information.

    • IT Activities: Use this section to add and track IT activities. Flag if activities are prospective, planned, in process, on hold, completed, or cancelled. Additionally, planned and actual start and end dates can be logged so the activity may be attributed to the appropriate biennial plan.

    • New Project Workbook: For any potential project with a budget of $100,000 and over, fill out and save a new project workbook in this section. This is the same workbook as would be filled out as part of the Project Exploration process.

  • Although all of the information is required to be submitted, due to security and confidentiality requirements, only certain information will be displayed as part of the published dashboard-based IT plan.

IT Plan Exemption Requests

Although it is required by North Dakota Century Code to participate in the statewide IT planning process, an agency may request an exemption from the process. Additionally, if agency staff cannot submit their planning documentation by August 15, 2018, then they may request a planning due date extension. The following form may be used for either of these requests:

The form may be submitted to your assigned planning consultant, who will route through the appropriate review process. Please note that requesting an exemption or extension is not guaranteed to be granted. Please plan appropriately.

2017-2019 IT Planning Schedule

Date Event
April 2018 ITD Rates Announced
June/July 2018 ITD notifies agencies of the details of how the IT planning process works for the 2019-2021 biennium
June/July-August 2018 ITD planning consultations with state agencies; agencies draft IT plans
August 15, 2018 IT Plan information, and New Project Worksheets due to ITD (entered into the revised IT Planning SharePoint site)
September 2018 SITAC Ranking of Large Projects
January 5, 2019 Statewide IT Plan distributed to 66th Legislative Assembly