Starting in July 2018, there is an updated and streamlined SharePoint system that agency IT staff may use to enter, and manage IT Plan information. This system will allow the Statewide IT Plan to move away from being a print publication, to becoming a dynamic, online dashboard of IT strategies and activities.
Similar as to how the information collection process was managed last biennium, for this biennium each agency will have a planning consultant from ITD’s Project Management Office (PMO) assigned to assist (at no charge to the agency). Each agency’s assigned IT Planning Consultant will reach out to primary IT contacts to review the 2019-2021 IT Planning process and to discuss next steps starting in late June/early July.
The state has an official definition of "Information Technology." This definition will help you understand what types of technology and work is relevant to the statewide IT planning process.
The following information is to be collected:
Agency Profile: This is to capture general information about the agency.
Technology Strategy: The Technology Strategy section is used to capture how the agency uses information technology to complete its mission.
Technical Infrastructure: The Technical Infrastructure section is intended to capture information related to aspects of the agency’s current and planned technology infrastructure. Things to consider: Servers, Server Applications, Desktops, Laptops, Mobile Devices.
Application Infrastructure Information: The Application Infrastructure section is intended to capture information related to applications used by the agency to include hosting information, maintenance and support strategies, life expectancy and other relevant information.
IT Activities: Use this section to add and track IT activities. Flag if activities are prospective, planned, in process, on hold, completed, or cancelled. Additionally, planned and actual start and end dates can be logged so the activity may be attributed to the appropriate biennial plan.
New Project Workbook: For any potential project with a budget of $100,000 and over, fill out and save a new project workbook in this section. This is the same workbook as would be filled out as part of the Project Exploration process.
Although all of the information is required to be submitted, due to security and confidentiality requirements, only certain information will be displayed as part of the published dashboard-based IT plan.
Although it is required by North Dakota Century Code to participate in the statewide IT planning process, an agency may request an exemption from the process. Additionally, if agency staff cannot submit their planning documentation by August 15, 2018, then they may request a planning due date extension. The following form may be used for either of these requests:
The form may be submitted to your assigned planning consultant, who will route through the appropriate review process. Please note that requesting an exemption or extension is not guaranteed to be granted. Please plan appropriately.
Project Management Oversight monitors and guides information technology projects with a budget in excess of $100,000.
A project is a temporary endeavor undertaken to create a unique product, service, or result. Project Management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.
IT Planning is a process managed by ITD through which state agencies establish objectives for technology activities that are in line with their strategic goals.
Business analysis is the discipline of identifying business needs and determining solutions to business problems.