The 2021-2023 Planning Process

The information collection process for Statewide IT Planning (SWITP) is managed through a SharePoint system that agency IT staff use to enter, and edit, IT Plan information. This system allows the Statewide IT Plan to continue to move toward being a dynamic, online dashboard of IT strategies and activities.

Similar to the last information collection cycle, for this biennium each agency will have a planning consultant from NDIT's Project Portfolio Management Office (PPMO) assigned to assist them (at no charge to the agency). Each agency’s assigned IT Planning Consultant will reach out to primary IT contacts to review the 2021-2023 IT Planning process and to discuss next steps starting in April/May.

IT Plan Budget Guidelines

Definition of Information Technology

The state has an official definition of "Information Technology." This definition will help you understand what types of technology and work is relevant to the statewide IT planning process.

IT Plan Data Collection

  • As already mentioned, there is a SharePoint system that agency IT staff should use to enter, and manage, IT Plan information (the project office manages this system and will grant appropriate access to agency staff working on the SWITP).
  • The following information is to be collected:
    • Agency Profile: This is to capture general information about the agency.
    • Technology Strategy: The Technology Strategy section is used to capture how the agency uses information technology to support its mission.
    • Technical Infrastructure: The Technical Infrastructure section is intended to capture information related to aspects of the agency’s current and planned technology infrastructure. Things to consider: Servers, Server Applications, Desktops, Laptops, Mobile Devices.
    • Application Infrastructure Information: The Application Infrastructure section is intended to capture information related to applications used by the agency to include hosting information, maintenance and support strategies, life expectancy and other relevant information.
    • IT Activities: This section tracks IT activities. Flags can denote if activities are prospective, planned, in process, on hold, completed, or cancelled. Additionally, planned and actual start and end dates can be logged so the activity may be attributed to the appropriate biennial plan.
    • New Project Information: For any potential project with a budget of $100,000 and over, a project business case must be submitted which includes strategic and financial information. Details for this process are to be included with instructions distributed to agencies as part of the planning process. Staff will need access to the state portfolio project management system's Project Ideas List, and a download of the Project Strategy Workbook. Projects with budgets of $500,000 and over also need to go through a ranking process with the Statewide IT Advisory Committee.
  • Although all of the information is required to be submitted, due to security and confidentiality requirements, only certain information will be displayed as part of the published dashboard-based IT plan.

IT Plan Exemption Requests

Although it is required by North Dakota Century Code to participate in the statewide IT planning process, an agency may request an exemption from the process. Additionally, if agency staff cannot submit their planning documentation by August 15, 2020, then they may request a planning due-date extension. The following form may be used for either of these requests:

The form may be submitted to your assigned planning consultant, who will route through the appropriate review process. Please note that requesting an exemption or extension is not guaranteed to be granted. Please plan appropriately.

2021-2023 IT Planning Schedule

Date Event
April 2020 NDIT rates announced
March/April 2020 NDIT notifies agencies of the details of how the IT planning process works for the 2019-2021 biennium
April/May-August 2020 NDIT planning consultations with state agencies; agencies draft IT plans
August 15, 2020 IT Plan information, and New Project Worksheets due to NDIT (entered into the revised IT Planning SharePoint site)
September/October 2020 SITAC Ranking of Large Projects
January 4, 2021 Statewide IT Plan distributed to 67th Legislative Assembly