To comply with the North Dakota Century Code, ITD Records Management has a central numbering system for all state forms. The state form number (SFN) must be printed on all forms in the title block.
A State Form Number (SFN) would be required in the following situations:
The following items would NOT require a State Form Number (SFN):
Contact ITD Records Management if you need assistance in determining whether a document requires a State Form Number.
Each state form number is unique. The number is not duplicated on any other active form, either within a department or on the entire state form numbering system. Agency forms coordinators are responsible to see that their agency uses the state form numbering system for indexing, inventory, and identification of their forms. The state form number will be the permanent identification number for a form.
When a form becomes obsolete, the state form number will be retired. Agency forms coordinators are responsible for notifying ITD Records Management about obsolete forms.
The Forms Management Program is responsible for maintaining quality state forms. This includes maintaining the state form numbering system, maintaining design standards for state forms quality, designing forms that meet the needs of our customers, eliminating duplicate and bootleg forms, and reviewing and analyzing all forms used in state government.