Forms analysis is a major element of the state forms management program. Through forms analysis it can be determined if a form is needed, what a form should do, what and where information should appear on a form, and the kind of form needed for the greatest efficiency and economy. It assures that the needed forms will be available, and available forms will be properly designed.
Development of a good forms analysis involves cooperation and participation from the managers and directors of a program, computer programmers and operators if the form can be or is part of an automated system, and from the users of the form. Input from those who complete and process the form is vital.
ITD Records Management will provide forms analysis services, training, and assistance to agencies on request.
Forms analysis involves fact finding through research. This helps determine if a form should exist, and if so, the purpose and use of the form. Since each form is unique, the actual detail of the analysis will vary for each form.
The Forms Management Program is responsible for maintaining quality state forms. This includes maintaining the state form numbering system, maintaining design standards for state forms quality, designing forms that meet the needs of our customers, eliminating duplicate and bootleg forms, and reviewing and analyzing all forms used in state government.