The Avaya Aura Conferencing (AAC) collaboration application is used by the state for audio conferencing and web collaboration.

For best results, Internet Explorer (IE) or FireFox web browsers should be used with the Avaya AAC application.  First-time users will need to install a small AAC plug-in into their browser if they wish to use audio/video from their browser.  Screen prompts will guide users through the plug-in installation process.

For instructions on logging in as a Moderator, please see below. For instructions on logging in as a Participant, please click here.

Logging in as a Moderator (Host):

Use the following URL: https://webconference.nd.gov/aacpa

1. Click Sign In on the upper right-hand corner

Sign-In Screen

2. Enter your 7 digit phone extension that was assigned to you (e.g. 3281234) and the password for that extension

Add phone extension and password

3. Click on Start My Meeting and you may also want to enable browser audio & video at this time

start my meeting and click use browser

4. The Collaboration Agent will load. Click icon for full-screen

Agent will load

5.Click on Start sharing...

Start sharing

6. Click on Add Audio or Video button in the upper right-hand corner to gain access to Voip (Voice Over IP) audio through your USB headset and video web cam (if applicable) via your web browser. If you do not have a USB headset or if your computer is not equipped with speakers, microphone, and webcam, you may also gain access to the audio portion of the meeting using the instructions under the Audio-only Conferencing section.

Add Audio or Video

Click on Use Browser for audio + video

Click use browser

7. Select your microphone, speakers, and web cam. Start Browser Audio + Video

Select your audio & video & start

A voice prompt will say that "You will now be placed into the conference" and if you are video enabled you will see your Video Cam view in the lower left-hand preview window and will hear that audio has opened up

Now placed in the conference

8. Before sharing content with the meeting participants, you will need to install the content sharing plug-in by clicking on any of the options below

Install Content Sharing

A message box will pop-up.  Click on Download and install plugin and follow the screen prompts

Download and install plugin

9. Comprehensive content sharing instructions can be accessed in the full AAC Collaboration Agent User Guide located by clicking on the "i" in the upper right-hand corner of the screen and then selecting Help

Instructions can be found by clicking "i"

The selecting Sharing content

Select Sharing Content

10. By default, only the moderator can present content to the participants in a conference. If another conference participant other than the moderator would need to present content, the moderator can promote that participant to Presenter Status by right-clicking on their name and selecting Presenter

How to switch presenters

 

Logging in as a Participant:

Use the following URL: https://webconference.nd.gov/aacpa

1. Enter your name, meeting ID, and check the box for audio + video (if desired).  Join Meeting.

Login in with name & Meeting ID

2. The Collaboration Agent will load. Click Maximize icon for full-screen

Agent will load

3. Click on Add Audio or Video button in the upper right-hand corner to gain access to Voip (Voice Over IP) audio through your USB headset and video web cam (if applicable) via your web browser. If you do not have a USB headset or if your computer is not equipped with speakers, microphone, and webcam, you may also gain access to the audio portion of the meeting using the instructions under the Audio-only Conferencing section

Add Audio or Video

4. Click on (blue box) Use browser for audio + video

Use browser for audio & video

5. Select your microphone, speakers, and web cam.  Start Browser Audio + Video

Start Browser Audio & Video

6. A voice prompt will say that "You will now be placed into the conference" and if you are video enabled you will see your Video Cam view in the lower left-hand preview window and will hear that audio has opened up

Placed in Conference

7. Comprehensive instructions addressing all of the advanced features of AAC and anything needing more detail than this Quick Reference guide has provided can be accessed at the full AAC Collaboration Agent User Guide located by clicking on the "i" in the upper right-hand corner and then selecting Help

Instructions by clicking the "i"