Project Management Oversight

ITD’s Enterprise Project Management Office (EPMO) executes a number of activities to support and enhance project management, IT planning, portfolio management, project oversight and IT procurement requirements that are driven by a combination of legislative mandate, best practice competency, and the drive for continual improvement. To fund these activities, ITD charges a tiered EPMO fee on major IT projects when the project moves from the planning phase to the execution phase. A major IT project is any information technology project that is estimated to cost $500,000 or more.

The EPMO fee provides funding for activities such as

• Management of and updates to Statewide IT Planning processes
• Management of and updates to Statewide IT Portfolio processes (e.g., SITAC ranking, project exploration review processes)
• Updates to project management, planning and IT procurement standards and legislation
• Updates to project management, planning and IT procurement processes, templates and tools (e.g., SharePoint project management and collaboration site)
• Management of and updates to quarterly large project reporting processes
• Management of and updates to quarterly large project reporting tools and templates
• Large project oversight analyst (LPOA) assignments to major projects
• Enterprise analysis of project trends relating to IT planning, IT portfolio, and IT procurement
• Coordination of the state’s project management community of practice and Bismarck Project Management Institute (PMI) outreach chapter

The tiered fee structure for the 2019-2021 biennium

• $2,500 is charged for every $500,000 of project budget*

Additional Details and Scenarios:

• The fee is re-assessed each fiscal year (e.g., if a $500,000 project executes through two fiscal years it will be charged the $2,500 EPMO fee two times for a total of $5,000 in EPMO fees)
• There is a $25,000 cap per fiscal year per “startup report submission”. What this means is the following:
  • The EPMO fee is invoiced when a startup report is submitted to project oversight for presentation to the Legislative IT Committee (a.k.a., when a project moves from planning to execution)
  • A “startup report submission” means turning in either a startup report for a major project, or an iterative startup/closeout report for a program or major project that is planning multiple deployments
    • For iterative projects, each time a new iteration is baselined for the first time and the iterative startup/closeout report is submitted with the new baseline information an EPMO fee is charged
    • In both of these scenarios the maximum EPMO fee that will be charged per fiscal year is $25,000. So whether you have a startup report that has one baseline with a $10M budget, or you have an iterative startup/closeout report that has seven baselines and a $50M budget, the maximum EPMO fee per fiscal year that is charged in either of these scenarios is $25,000

(*) If a project under $500,000 is being monitored via oversight the project fee is also $2,500.

 

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