Learn about the importance of electronics records and some tips on how to maintain your own records.
E-records Day is a day to raise awareness among government agencies, related professional organizations, the general public and other stakeholders about the crucial role electronic records play in our world.
With the increasing reliance on information technology, the challenge to manage, preserve, and provide access to digital records and information continues to grow. Managing electronic records is an urgent issue!
Electronic records are subject to changes in software and hardware that can leave them virtually inaccessible after just a few years, if not monitored.
Electronic records require proactive management. The best time to plan for electronic records preservation is at the time records are created, rather than when software is being replaced or a project is ending.
Electronic records should be evaluated according to their information content, not their format, and be subject to the same retention schedules and public records requirements as physical records.
Paper records stored in good conditions can be read centuries afterwards; electronic records, however, can become unreadable very quickly, without proper management and care.
Records Management is the professional practice of identifying, classifying, preserving, and disposing the records of an organization, while capturing and maintaining the evidence of an organization’s business activities as well as the reducing the risks associated with it.