Wednesday, February 8, 2017 -
1:00pm to 3:00pm

Location Details: 

Information Technology Dept.
Room 438
4201 Normandy Street North
Bismarck, ND 58503

Meeting Agenda:


Time Topic Presenter
1:00 Update on EA Activity Jeff Quast

Update on ITD Activity

  • SharePoint Online
  • IM Federation
  • XenMobile PIN
  • Combined Waiver Form
Gary Vetter
1:30 Update on Agency Activities Jeff Quast

Cliff Heyne

Chad Gumeringer

2:00 Waiver - DOCR - Zip Files Jeff Quast
2:15 Envoy Virtual Check-in Josh Patrick
2:30 E-Services Standard Review Jeff Quast
2:55 Future Agenda Items  


Meeting Recap:

Update on EA Activity
  • Dan Sipes addressed the group regarding the two waivers from the Tobacco Prevention and Control Executive Committee. ITD and the CIO are still committed to the .gov domain, but felt the tobacco campaign is unique enough that it probably should have a .com domain for the marketing efforts. Mr. Sipes indicated that there was no direction to go away from .gov but would like to get more input from the Governor’s Office.
  • The Security and Data Architecture meetings were reviewed and recaps are available on the ITD web site. Gary Vetter discussed the results of the agencies adopting 5-strikes before locking accounts. Between May and June of 2016, those agencies experienced a 48% decrease in account lockouts; dropping 1,109 lockouts per month on average.


Update on ITD Activity
  • ITD is piloting a site on SharePoint Online in anticipation of SharePoint Foundation going away.
  • ITD is considering Instant Message Federation with the University System. IM Federation represents an all or nothing approach, where once you federate, you federate with everyone. At this point, federation should have little to no impact on agencies unless they opt-in.
  • The XexMobile PIN is being enabled for the advanced features that some agencies are using. Without the PIN, users must frequently enter AD credentials on their mobile device.
  • ITD is combing all waiver forms for EA and statutory policy into one form. The new form and revised instructions will be available on ITD’s web site soon.


Update on agency activity
  • There were no items shared by agencies, but there was interest in what agencies are doing to address Data Governance. Jeff Quast reviewed the efforts of the Data Architecture team and the Data Classification Guidelines that include basic information regarding Data Governance. It may be addressed further at a future ITCC meeting.
  • Cliff Heyne discussed the content and purpose of the new web site, and Chad Gumeringer reviewed the design and hosting. The site was built on Drupal by ITD at the request of the Governor’s Office and will address current and future events that require a multi-agency or multi-entity state response. The site is hosted in a distributed cloud environment and therefore isolated from state resources and the state network. The model also presents an opportunity to experiment with security models and cost models that are not included in ITD’s data center model.


Envoy Virtual Check-In
  • Josh Patrick reviewed the visitor check-in solution in use at ITD. The solution captures a photo, addresses disclosures, and keeps track of guests for fire or tornado emergencies. Hosts receive an email when a guest has arrived. The tool prints a badge with the visitor photo, but a badge key is still required to unlock doors and elevators.


Future topics
  • Possible future agenda topics include Iterative Development and Data Governance.


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