Thursday, February 11, 2016 -
9:00am to 10:30am

Location Details: 

Information Technology Dept.
Room 208V
4201 Normandy Street North
Bismarck, ND 58503

Meeting Agenda:

  • Updates and News
  • OneDrive
  • Office 2016
  • Combined Desktop OS and Critical Updates standard
  • Open Discussion

 

Meeting Recap:

 
News and Updates
  • ITD has purchased some licenses to use the DES remote support solution and is working towards an Enterpriser service offering. Some agencies that were interested in a solution are concerned that budget cuts will prevent them from investing in new tools like this.

 

OneDrive
  • Ron Zarr reviewed the ongoing findings from ITD’s testing of OneDrive. Some issues that have surface or continue to be a concern include:
    • We are unable in some cases to technically separate work and personal data.
    • Certain file types are not supported on OneDrive for Business.
    • External Sharing is currently disabled, so the solution would not provide the type of feature set users need.
  • Microsoft’s Cloud solutions continue to be a constantly changing environment that is difficult to keep up with and is lacking certain enterprise features that make it less appealing.

 

Office 2016
  • Ron Zarr also reviewed the latest developments with MS Office, including the release of Office 2016 on February 9, 2016 for versions installed with the Office 365 Click to Run method. It will be available February 23rd on the office.com portal for the rest.
  • Office 2016 includes Skype for Business, which no longer integrates with the state’s Avaya Phone system. The latest Avaya Plugin is being tested, and if it proves stable, it will provide click to call, soft phone capability, and presence detection.
  • There is no version of InfoPath in Office 2016 since this product is being phased out by Microsoft. InfoPath 2013 can be installed after Office 2016 and will work. OMB is working on a new solution for JDQs since those rely on InfoPath today.
  • Versions of Visio and Project that were installed with the old MSI technology still pose a problem once Office 2016 is installed with Click to Run.
  • Office 2013 End of Support has been moved from September 2016, to February 2017. It is not entirely clear if Microsoft will continue to provide security updates after that date, but feature updates will definitely be ended.
  • Last week, Microsoft positioned the Windows 10 update to be a recommended update on Windows 7 and 8 machines. ITD will not be pushing that out via WSUS, but agencies not using WSUS should be aware that users could initiate a Windows 10 update at any time.

 

Combined Desktop OS and Critical Updates standard
  • The group has been reviewing Technology standards and has decided to move forward with an updated and combined standard to address OS maintenance and critical updates. Changes were made to address more devices like printers and phones, even though managing those platforms differs from typical computers.

 

Other Topics
  • The group reviewed the Desktop Application Suite and Desktop Management Suite standards in 2015 and felt both standards should be rescinded. The group confirmed that recommendation and is ready to move forward with an EA Survey.
  • The group reviewed the PC Life Cycle Guideline and feels there is room for improvement to add life cycle guidance for items like printers. The group will work to add that type of guidance to the existing Guideline.