Payment to the Provider 400-28-135-15

(Revised 4/1/14 ML #3401)

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NDAC 75-02-01.3-06

 

Unless the provider requests the payment to be issued to the family, all Child Care Assistance Program payments are to be issued to the provider.

 

If the provider chooses to have the payment go to the caretaker, the provider must complete in its entirety, sign and date a SFN 848, Provider’s Request to Pay Parent Directly form. The form must be submitted to the county social service office and must be filed in the caretaker’s file. The provider must still complete a ‘W-9, Request for Taxpayer Identification Number and Certification’.

The SFN 848 remains in effect until a written statement revoking the SFN 848 is received from the provider or when a caretaker’s case closes. If the caretaker reapplies and is eligible using the same provider as before, a new SFN 848 is required from the provider even if a previous SFN 848 is on file for that provider.

 

Payments are processed daily with the exception of the end of the State Fiscal Year. At the end of the State Fiscal Year, there is usually a 3 day period when payments are not processed.

 

Payments are issued through an electronic payment card (debit card), direct deposit, or by check in specific cases.

Note: Checks are mailed two working days after the process date. With exception of weekends and holidays, normal delivery should be within five business days after the processing date.

 

The following day care providers receive payments by electronic payment card:

• AR - Approved Relatives (Q)
• IN - In-Home care (I)
• NF - Non-relative in Family Day Care (F, I)
• RF - Relative in Family Day Care (F, I)
• SC – Self-Declaration (S)
• TR - Tribal Registration (R)

 

The following day care providers will receive payments by direct deposit:

• CT - Centers (C,E,K,M)
• NG - Group Care (G,H)

 

The following will receive payment by check:

• Payments made to the family instead of provider. The eligibility worker selects this option when entering payments into the Child Care Assistance Program payment system.
• Garnishment of child care payments due to child support obligation of a provider. Child care payments to individuals with a child support obligation are intercepted by Fiscal Administration, Department of Human Services. Fiscal Administration deducts the required amount and issues the remaining amount to the child care provider. Because of this process, these payments will continue to be issued by check.