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Incident Reporting

Prompt reporting of an incident is a critical component to a risk management program.

An incident is an unplanned occurrence that resulted or could have resulted in injury to people or damage to property.  An incident may also be considered an accident or near miss.  When an incident is reported promptly, injured persons receive timely medical care, unsafe conditions are quickly corrected, and evidence is preserved for administration of potential claims.  Incidents should be reviewed to identify trends, effectiveness of current safety programs, and to prevent similar incidences from re-occurring.

All incidents as discussed above should be reported to the Risk Management Division within 24 hours of the incident or receiving the report of the incident.  Please report incidents through Risk Management’s On-line Reporting System.  The employee that has the most information or first-hand knowledge about the incident should complete the report. Incident reports should not be completed by non-state employees.  For instructions on use of the On-line Reporting System, please refer to the Instructions to Online Incident Reporting (1 MB PDF) and Vehicle Diagram Instructions (153kb PDF) or contact the Risk Management Division.

All incidents must be investigated thoroughly with factual and accurate information prepared and attached to the incident report.  Properly investigated and analyzed incidents will assist in administration of potential claims/lawsuits, and protecting property by locating causes of incidents so corrective action can be taken.

The Tort Claims Act (NDCC ch. 32-12.2 (43kb PDF)) provides that Risk Management Fund records are privileged and exempt from the open records law. Therefore, to ensure that incidents are provided these protections, ensure that all incidents are documented by using the Risk Management Fund reporting forms.