An entity and its Risk Management Contact receive notice of incident reports filed with Risk Management in the following ways:

• When incident reports are submitted on-line, a notification e-mail, with the report attached, is automatically sent to the entity Risk Management Contact.
• Risk Management sends monthly claims and quarterly incident reports to the entity's Risk Management Contact. If Risk Management has received the Incident Reports, the incidents will appear on the monthly loss run reports. The reports should be reviewed by the Contact and compared with the Incidents Reports submitted to Risk Management. If an incident is not on the monthly or quarterly loss run report, the Contact needs to notify Risk Management.