Background Checks - Access to PeopleSoft ONLY
Required Steps in the Background Check Process:
- Job Announcement - When hiring an employee who will have access to employee personal information within PeopleSoft
- HRMS/Payroll applications
- Vendor information
- State employee information such as home addresses, personal phone numbers, social security numbers, or bank accounts
- One-time payment entry or inquiry
- Notify Risk Management that you are in the process of hiring an employee who will require a background check.
- Risk Management will provide you with two sets of fingerprint cards per applicant.
- Fill In the Fingerprint Card Information as much as possible. We have provided an example of a Fingerprint Card with the “required” fields illustrated. The fingerprinting official will complete the other required information at the time of the fingerprinting.
- Contact local law enforcement to arrange a time when the applicant can go to the law enforcement facility to have the fingerprinting process completed.
- Arrange method for payment of fingerprinting service. Some law enforcement agencies may accept the agency P-Card; some may prefer you establish a monthly payment method; some may require payment by check.
- Provide the successful applicant with the two (2) fingerprint cards provided by Risk Management to take to the law enforcement facility. Note, two sets of fingerprints are required in an effort to ensure a clear set of prints for submittal. Be sure to instruct the applicant to (a) take photo identification with them and (b) not to fold the fingerprint cards.
- Ask the applicant to return the two (2) completed fingerprint cards to you.
- Download SFN 58613. Fill in the Hiring Authority portion of the form. Require the successful applicant to complete the applicant history portion of the form and to sign it.
- Forward the two (2) fingerprint cards, the fully completed SFN 58613, and confirmation of the method of payment of the BCI/FBI fees to Risk Management. Note, you can pay these fees by an IDB request or by a check* made payable to North Dakota Bureau of Criminal Investigation submitted along with the fingerprint cards and completed SFN 58613. Paperclip the materials together - do not to staple or fold. (*Check amount is $47.25.)
- Risk Management will submit the completed documents to BCI for processing. You can expect a report back from Risk Management on the result of the background check within a week to 10 days after you submit the required material.
Direct Questions To Risk Management
Fingerprint Bill To Form (SFN 58675)
Office of Management and Budget Policy 112 - Employee Criminal History Background Checks
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