Board Meeting Minutes

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Board Meeting
Bismarck Veteran's Library, Bismarck ND

August 25, 2009

Chair, Bill Butcher, called the meeting to order at 11:10 a.m. Board members present: John Shorey, Russ Hons, Rick Schuh, Darcy Fossum, and Mike Stensrud. Board member Arland Rasmussen was absent. Others present: Francine Johnson, Cathy Schuh, Jim Shorey, Joe Shorey, and Chantel Shorey.
The minutes from the February meeting were reviewed. Russ Hons made the motion to accept the minutes and Darcy Fossum seconded it. M/S/C. It should be noted there was no May meeting due to the lack of urgent agenda matters and the financial constraints for the board.
The financial report was presented by John Shorey. John reported that as of July 31, 2009, total liabilities & equity was $14,412.81. Expenses were $3336.40, income was $2505.00, net income was $-831.40. Mike Stensrud made the motion to accept the treasurer’s report and Rick Schuh seconded it. M/S/C.
John Shorey presented the proposed (attached) budget. After review, the board determined that board travel expenses, computer purchase, director’s salary, and administrative rule change costs should be incorporated into the budget. John will compile these costs and the budget will be reviewed again and finalized at the November board meeting. An additional comment made by the Chair was that through the past year’s inquiries, all members should be aware that there are no additional funds or contingency loans available to the board if funds again diminish.
The Board reviewed the recent audit supplied by Overmoe & Nelson. Darcy Fossum made the motion to accept the 2007-2008 audits and Mike Stensrud seconded it. M/S/C. The audit is to be forwarded to the State Auditor and will remain on file at the Board’s office.
The board reviewed the current salary for the Executive Director. Due to the financial constraints, there had not been an increase since July of 2007 at 2.5%. Mike Stensrud made a motion to increase the salary by 8% and Russ Hons seconded the motion. M/S/C.
Election of officers took place. Russ Hons made the motion that the current office holders remain in place and Mike Stensrud seconded the motion. M/S/C. The officers remain as Bill Butcher-Chair, Darcy Fossum-Vice-Chair, and John Shorey-Treasurer.
The Board reviewed the suggested changes to the administrative rules as presented by Darcy Fossum. The fees under 93-02-03-06 # 8 will be changed from eighteen to twenty-five dollars. Additionally, the verbiage will state “up to” that amount to allow for increasing or lowering the rates without statute or rule change. The language of “no charge for renewals” is to be removed. There was considerable discussion on whether this change must match or mimic the statute or if there was a need to change it at all. Bill Butcher will review the fee structure questions with Edward Erickson and provide his recommendation to the board prior to the November meeting. Additional changes to the administrative rules were that of changing the number of training hours required for apprentice security officers. Mike Stensrud made the motion to change the verbiage in 93-02-02.1-05 #1 from sixteen hours of classroom and field instruction to “either” 12 hours of field training or 12 hours of classroom instruction. John Shorey seconded the motion. M/S/C. John Shorey made the motion to delete the language of “odd numbered” in 93-02-03-03 #1, to comply with the annual license fee structure imposed. Darcy Fossum seconded the motion. M/S/C. There was considerable discussion with regard to implementation of a uniform standard. Darcy Fossum made the motion to implement the verbiage of “If a formal uniform is worn, for identification purposes, a shoulder patch denoting the words private security and the name of the agency that the individual is employed by will be part of the uniform”. Rick Schuh seconded the motion. All were in favor with Mike Stensrud opposing. An amended motion proposed by Darcy Fossum was “If a uniform is worn, for identification purposes, the name of the agency that the individual is employed by will be prominently displayed”. Russ seconded the motion. M/S/C. Darcy Fossum will provide the board with the changes to all administrative rules to be reviewed by the board prior to the November meeting.
Mike Stensrud asked the Board’s review on an employee, Bret Smith, who had previous military experience. He requested that this employee’s additional service medals and letter from his superior officer be considered to upgrade Smith from the apprentice level to the security officer level. The board determined that even though the applicant had the “infantry” level title, the supporting documentation provided would allow the equivalency standard to be applied. The board noted that this was on a case by case basis to override the previous standards of experience. Darcy Fossum made the motion to approve Stensrud’s request for upgrade and Russ Hons seconded the motion. M/S/C.
Darcy Fossum asked that the board review its denial process with regard to NSF checks for applicants. Mike Stensrud made the motion to allow the executive director the discretion to approve applications in which there are NSF check charges, provided they have been disclosed on the application, they are misdemeanor charges and occurred over 3 years ago. Darcy Fossum seconded the motion. M/S/C.
Darcy Fossum made the motion to adjourn the meeting and John Shorey seconded the motion. M/S/C. Meeting was adjourned at 1:30 p.m. Next Board meeting date is November 24, 2009, 11:00 a.m. in Bismarck, ND.

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