Board Meeting Minutes

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Board Meeting
Bismarck Veteran's Library, Bismarck ND

May 27, 2008

Chair, Bill Butcher called the meeting to order at 11:10 a.m. Board members present: Arland Rasmussen (via video conference), John Shorey, Rick Schuh, Darcy Fossum. Board members absent: Russ Hons and Mike Stensrud. Others present: Francine Johnson, Jim Shorey, Cathy Schuh, Maryann Delzer, and Greg Delzer.
The minutes from the February meeting were reviewed. Arland Rasmussen made the motion to accept the minutes and Darcy Fossum seconded it. M/S/C.
The financial report was presented by John Shorey. John reported that as of April 30, 2008 the total income was $4,116.00, expenses were $4312.68, with a net income of $196.68. Total assets were $20,593.40. Arland Rasmussen made the motion to accept the treasurer’s report and Rick Schuh seconded it. M/S/C.
Cathy Schuh presented suggestions for the fee structure and areas to generate revenue for the board. (See attached correspondence) Cathy suggested that compliance audits be incorporated, adding alarm installers under the board’s regulation, and changes in the exemptions section under 43-30. After presentation and discussion, it was determined that Cathy and Rick Schuh would establish a dialogue with alarm installers in an effort to construct verbiage and regulations relating to regulating this industry. They will report their findings at the next board meeting. It was also determined that Jim Shorey and Cathy Schuh will meet/consult with the Board’s committee (John Shorey, Francine Johnson & Mike Stensrud) and make specific recommendations relating to the proposed fee structure changes. With regard to the exemption issue, Darcy Fossum made the motion to delete the verbiage “under any direct contract with” in section 43-30-02, #1 and Rick Schuh seconded the motion. M/S/C.
Bill Butcher reported to the board that he was still working on the loan issues for the board. He has learned there is no emergency fund to draw upon but there are loan option possibilities. Bill was to contact Edward Erickson in order to gain the general rules for borrowing for this specific board and then consult with John Shorey and Francine Johnson to determine the dollar amount to be applied for and/or requested. A report to the board of those findings and recommendations will be made at the next meeting. An aside to this discussion, Francine Johnson was to email the board members with the current rate being charged by the attorney general’s office for legal advice. Additionally, Arland Rasmussen volunteered to research the costs for AG opinions and the methods in which the board may avoid those costs with respect to who makes the request, i.e., legislators vs. board members. He will report his findings to the board at the next meeting as well.
The board discussed the internal control document information provided via email through the auditor and Francine Johnson. The board determined that there was no need to implement such document. The material will remain on file as a resource.
The board discussed the policy with regard to non registered employees and violations standards. Arland Rasmussen made the motion that all written reprimands remain permanently within the license holder’s file, but after 2 years, the reprimand would become null and void. After the 2 year period has elapsed any new violations or offenses would not apply. Rick Schuh seconded the motion. M/S/C.
The board reviewed and discussed the non-registered employees of GSSC-Midwest Patrol and their subsequent response to the lack of registrations. Arland Rasmussen made the motion to impose a $250.00 fine for each employee and Rick Schuh seconded the motion. M/S/C. Francine Johnson was directed to send a letter to the license holder outlining the decision and fines.
The board reviewed and discussed the correspondence and appeals from Alpha 6 regarding two applicants. Francine Johnson also informed the board that once a denied applicant is approved; there is no fail safe system in place for the future employer of the officer to be informed of any of the criminal violations or history. Once the applicant is within the system, there is no notification beyond that first application and/or record.
The result of the roll call vote for Mr. Kostelecky is as follows:
Rasmussen-deny
Schuh-deny
Shorey-approve
Butcher-approve
Since there was a tie, Mike Stensrud will determine the outcome. Stensrud was to be contacted by Francine Johnson for his vote and the outcome would be reported to Alpha 6. The result of the roll call vote for Mr. Boots is as follows:
Rasmussen-approve
Schuh-deny
Shorey-deny
Butcher-deny
Jim Shorey presented concerns about the fact that there is no specific language outlining the uniform requirements for security personnel. Historically, there had been requirements listed in rules as to the designated acceptable uniforms. John Shorey made the motion to have specific language relating to uniforms incorporated into rule and Darcy Fossum seconded the motion. M/S/C. Jim Shorey will research and present proposed language at the next meeting. Francine Johnson suggested a review of the IASIR website to gain other state’s language on uniforms.
The board discussed the video conference alternative and determined that the meeting went extremely well. Arland indicated he had no difficulty in participation and felt this was a viable alternative with regard to board meetings and costs. It was determined that one meeting per year (November) would be one in which all members would be asked to be present to allow members the opportunity to interact in person. The next meeting date is August 26, 2008 at 11 a.m. This will be a video conference. The board determined that the DCN building location is to be gained if possible.
Darcy Fossum made the motion to adjourn and Rich Schuh seconded it. M/S/C. Meeting was adjourned at 1:35 p.m.

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