nd.gov - The Official Portal for North Dakota State Government
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Sample Privacy Policy and Disclaimer

Generic policy

Used on Portal and other sites that lead to a number of agencies:

General

Records received by the State of North Dakota from web sites are subject to the same controls and uses as records collected by governmental offices visited in person and are open to the public upon request unless otherwise specifically provided by law. You should check with the specific agency you are providing information to, to determine whether the information you provide them will be held in confidence or must be released upon request by a member of the public.

Domain Information

Log analysis tools are used to create summary statistics, used for administering the performance of the web sites, diagnosis of problems and determining which information is of most interest to the public. The following information is collected for analysis only:

  • User Client hostname – the hostname (or IP address if DNS is disabled) of the user/client requesting access.
  • HTTP header, "user-agent" – the user-agent information includes the type of browser, its version, and the operating system it’s running on.
  • HTTP header, "referrer" – The referrer specifies the page from which the client accessed the current page.
  • System date – The date and time of the user/client request.
  • Status – The status code the server returned to the user/client.
  • Content length – The content length, in bytes, of the document sent to the user/client.
  • Method – The request method used.
  • Protocol – The transport protocol and version used.

Personal Information

  • To protect the information being gathered this site has security measures in place including firewalls, encryption, and authenticated access to internal databases where needed.
  • Specific information regarding encryption, credit card information, social security numbers and cookies will be addressed on the pages that use this information.
  • If during your visit to our site you send an email, the email address will be collected as a means to reply to you. We may forward your message to another agency for appropriate action.

Retention of Information

The information collected on this site is retained in accordance with the Record Retention Schedules developed by this office.

Contact Information

If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, please contact us. (name, phone or, email address).

Privacy Policy

 Example for agency web sites/pages

Use only the portions you comply with. Please do not mis-state what you are doing on your pages.

General

Records received by the State of North Dakota from web sites are subject to the same controls and uses as records collected by governmental offices visited in person. This agency provides security for information provided to it and it (sells or does not sell) information it receives. (If information is sold, list what is sold, as well as any information that absolutely will not be sold.) The following information provided to this agency is protected from disclosure to the general public: (list the information). We may be required to disclose the information listed above pursuant to a court order. In addition, we may be authorized to share this information with other state agencies for purposes of child support enforcement, law enforcement, collection of debts owed to the State or its political subdivisions (and any other purpose authorized by law). Information not specifically addressed in this policy must be disclosed pursuant to the North Dakota Open Records Law.

Domain Information

Log analysis tools are used to create summary statistics, used for administering the performance of the web sites, diagnosis of problems and determining which information is of most interest to the public. The following information is collected for analysis only:

  • User Client hostname – the hostname (or IP address if DNS is disabled) of the user/client requesting access.
  • HTTP header, "user-agent" – the user-agent information includes the type of browser, its version, and the operating system it’s running on.
  • HTTP header, "referrer" – The referrer specifies the page from which the client accessed the current page.
  • System date – The date and time of the user/client request.
  • Status – The status code the server returned to the user/client.
  • Content length – The content length, in bytes, of the document sent to the user/client.
  • Method – The request method used.
  • Protocol – The transport protocol and version used.

Personal Information

  • In order to protect the information being gathered this site has security measures in place including firewalls, encryption, and authenticated access to internal databases where needed.
  • In order to ensure the security of all personal information from customers, that information will be encrypted when being transmitted across the web. This includes, but is not limited to names, addresses, phone numbers, birth dates, social security numbers, financial information, credit card information, and any passwords.
  • Required if social security number is asked for – in accordance with the Privacy Act of 1974.
    • This application requires your social security number. (If your agency has specific laws that give you authority you may want to state: It is under the authority of (state/fed statute) that you are required to provide this information). It may be provided to (list those who may be able to access the information, i.e. courts, law enforcement…). It will be used (specifically explain how the social security number will be used: to work with other agencies as mandated by law, as identification number, for informational purposes only, list all uses.)
  • Credit card numbers collected through a web application, will not be stored or retained in any manner. The information will be gathered and passed on through an intermediate software company, and a unique transaction number will be returned and stored as proof of acceptance.
  • E-mail addresses will be collected from an application only if a response is necessary to verify purchases or if there is a need to correspond with customers.
  • If you during your visit to our site you send an email, the email address will be collected as a means to reply to you. We may forward your message to another agency for appropriate action.
  • Cookies will be used under specific conditions. A cookie is a text file stored on customers PC to maintain an uninterrupted transaction with the application. There are two types of cookies, a memory cookie and a hard cookie. Memory cookies will be deleted at the end of the session. Memory cookies are specifically used when purchasing products or services through the web. Hard cookies will remain on the PC after the session is ended. Hard cookies are generally used for keeping your personal options for viewing the site. (Customers can delete hard cookies from their machines after the session, if they choose.)

Changes to Personal Information

Changes to information entered in error can be made (through the change feature of the application or) by sending the correct information to (name, phone, address or e-mail address.)

Retention of Information

The information collected on this site is retained in accordance with the Record Retention Schedules developed by this office.

Contact Information

If you have any questions about this privacy statement, the practices of this site, or your dealings with this Web site, please contact us. (name, phone or, email address).

Disclaimer

In order to provide you with a wide variety of information about North Dakota, this site links to other web sites maintained by individual state agencies, political subs, nonprofit organizations and private businesses. Each of these entities has the responsibility of setting their own privacy policy, and posting it on their web sites. When you link to another site, you are subject to the privacy policy of the new site.

Although we try to keep this information up-to-date and accurate, neither the State of North Dakota, nor any agency, officer, or employee of the State of North Dakota warrants the accuracy, reliability or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held responsible for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of such information may be incorrect or out of date. Any person or entity that relies on any information obtained from this system does so at his or her own risk.

The State of North Dakota makes every effort to provide virus-free files but does not guarantee uncorrupted files.

 

What Our Customers Are Saying

Did a great job and handled the issue quickly thanks!

Dept. of Corrections & Rehabilitation
August 22, 2014
 
 

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