This standard is to provide agencies with the process to be followed for the procurement of Information Technology (IT) hardware, software, and services. Technology procurements are reviewed prior to the actual purchase transaction to ensure compliance to IT standards, consistency with enterprise architecture, conformance to agency IT plans, and adherence to procurement best practices.
|$25,000||Equipment (Table Note #1)||Includes any type of information technology hardware and supporting infrastructure.|
|$25,000||Software/Licensing||Licensing agreements or other contracts used to procure software and ongoing maintenance/support.|
|$25,000||Professional Services (Table Note #2)||Professional services contracts for design, development, and related activities for implementation of information technology applications or systems, which may include both hardware and software components and ongoing maintenance/support.|
|N/A||Hosting Services (Table Note #1)||All agreements with outside entities to host information technology hardware, supporting infrastructure, applications, or operational functions relating to hosting must be approved by ITD.|
Table Note #1: All procurements, regardless of cost, for acquisition of equipment related to network services (data, voice, video), servers (applications, electronic mail, file and print, database, server storage), or for hosting services outside of ITD must be reviewed by ITD and must include a copy of an approved Exception to Information Technology Standards form.
Table Note #2: All open-ended or hourly IT contracts without a guaranteed maximum payment or 'not to exceed' amount must be reviewed by ITD.
54-59-05 Information Technology Department - Powers and duties.
Each executive branch agency or institution, excluding the institutions under the control of the board of higher education, shall submit to the department, in accordance with guidelines established by the department, a written request for the lease, purchase, or other contractual acquisition of information technology. The department shall review requests for conformance with the requesting entity's information technology plan and compliance with statewide policies and standards. If the request is not in conformance or compliance, the department may disapprove the request or require justification for the departure from the plan or statewide policy or standard.
This standard applies to all executive branch state agencies and institutions, excluding the institutions under the control of the board of higher education.
Non-compliance with this standard shall be reported to the Office of the State Auditor.
Non-compliance to this standard represents a violation of state law. This standard communicates guidance for actions to be taken by agencies to remain in compliance.