The Records Management Program is responsible for the preservation of state records.  This includes determining retention periods, selecting the appropriate retention medium, choosing the best retention location, and selecting the best filing system for the records.

The Records Management program for the State of North Dakota was established on July 1, 1961, with the enactment of North Dakota Century Code (Chapter 54-46). 

Subtopics

• Is it a Record?
• Records Management Program Responsibilities
• Records Management Program Implementation
• General Records Retention Schedule
• Agency Specific Retention Schedules
• Abbreviations Used for Records Retention Schedules
• Records Management Program Maintenance
• Destruction Hold Procedure
• Uniform Filing System for Records
• Records Management Program Reviews
• Electronic Records Management

Description

Effective records management is much more than just a filing and storage system.  Records management is the systematic control of recorded information required in the operation of a state agency.  The state's Records Management Program is designed to assist North Dakota officials in fulfilling their responsibility as guardians of public records.

ITD assists state agencies in better serving state government and the public by providing the following services:

• Establish records retention schedules
• Design filing systems
• Implement classification systems
• Review records and forms management programs for compliance with State of North Dakota requirements
• Provide training regarding the use of records management tools and technologies
• Assist in the development of technical solutions that ensure the integrity, authenticity, and reliability of the State’s information assets
• Provide forms analysis and design services