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EA Roles and Responsibilities

Roles and Responsibilities

Chief Information Officer

  • Administers the Information Technology Department
  • Oversees the responsibilities of the Information Technology Department as prescribed by law
  • Develop statewide information technology standards, policies, and guidelines
  • Review and approve all architecture deliverables
  • Approve recommendations of Architecture Team Leads or, lacking a recommendation from an Architecture Team, appoint an Architecture Team Lead

State Information Technology Advisory Committee (SITAC)

  • Advise the Information Technology Department regarding statewide information technology planning and budgeting, services of the Information Technology Department, and statewide information technology initiatives and policy

Information Technology Coordinators Council

  • Act as EA “ambassadors.”
  • Ensure a unified approach in the development and evolution of Enterprise Architecture with ND State Government
  • Facilitate the Technology, Application, Data, and Security enterprise architecture processes
  • Ensure a unified approach in the development and evolution of Enterprise Architecture with ND State Government
  • Vote on and recommend approval or denial of information technology standards, best practices and guidelines
  • Deny /approve / escalate exceptions to the EA standards
  • Create and maintain deliverables
  • Charter Study Teams as appropriate, and authorize them to review / approve components of the EA
  • Communicate enterprise architecture standards to all interested parties
  • Review technology infrastructure projects for compliance to the architecture
  • Recommend standards and policies
  • Determine guidelines and best practices
  • Recommend future states
  • Prepare gap analyses and recommend projects
  • Select product standards
  • Define standard configurations
  • Collaborate on component architecture design principles
  • Serve as subject matter experts
  • Annually, elect the ITCC Lead and recommend he or she to the CIO
  • Annually, reaffirm each individual’s membership commitment
  • Address IT related initiatives that represent all state agencies, and meet accordingly outside the scope of EA as needed
  • Encourage participation of and consider feedback from all state agencies regarding IT related initiatives

Architecture Teams (ATs)

  • Act as EA “ambassadors.”
  • Ensure a unified approach in the development and evolution of Enterprise Architecture with ND State Government
  • Facilitate the Technology, Application, Data, and Security enterprise architecture processes
  • Ensure a unified approach in the development and evolution of Enterprise Architecture with ND State Government
  • Vote on and recommend approval or denial of information technology standards, best practices and guidelines
  • Deny /approve / escalate exceptions to the EA standards
  • Create and maintain deliverables
  • Charter Study Teams as appropriate, and authorize them to review / approve components of the EA
  • Communicate enterprise architecture standards to all interested parties
  • Review technology infrastructure projects for compliance to the architecture
  • Recommend standards and policies
  • Determine guidelines and best practices
  • Recommend future states
  • Prepare gap analyses and recommend projects
  • Select product standards
  • Define standard configurations
  • Collaborate on component architecture design principles
  • Serve as subject matter experts
  • Annually, elect the Architecture Team Leads and recommend them to the CIO
  • Annually, reaffirm each individual’s membership commitment

Architecture Team Leads

  • Chair the Architecture teams
  • Determine the size and membership of their teams (within membership requirements guidelines)
  • Determine the method and timing of soliciting new members
  • Report all changes in membership to the Enterprise Architecture manager, who maintains the master membership list

Study Teams

  • Serve as subject matter experts
  • Develop recommendations, guidelines, best practices, and other deliverables as directed by an Architecture Team

EA Administrator

  • Provided by the Information Technology Dept.
  • Support and administer the Enterprise Architecture processes
  • Ensure communication across team boundaries
  • Facilitate all Enterprise Architecture meetings
  • Facilitate planning, decision making and issue resolution
  • Facilitate the documentation of Enterprise Architecture processes and decisions and the completion of deliverables
  • Provide communication and coordination with other entities impacted by the architecture decisions of state agencies, i.e. higher education and political subdivisions
  • Provide coordination with other enterprise processes for technology planning, project management and procurement

 

Membership Requirements

Chief Information Officer

As stated in ND Century Code (Chapter 54-59-03):

  • The governor shall appoint the Chief Information Officer on the basis of education, experience, and other qualifications in information technology and administration.

State Information Technology Advisory Committee (SITAC)

As stated in ND Century Code (Chapter 54-59-07):

  • State Information Technology Advisory Committee membership consists of the chief information officer; the commissioner of higher education or the commissioner's designee; the attorney general or the attorney general's designee; the secretary of state or the secretary of state's designee; the tax commissioner or the commissioner's designee; the chief justice of the supreme court or the chief justice's designee; two (2) members of the legislative assembly appointed by the legislative council; a minimum of eight (8) members representing state agencies, appointed by the governor; and two (2) members with technology management expertise representing private industry, appointed by the governor.
  • The appointees of the governor serve at the pleasure of the governor.
  • The governor shall designate the chairman of the committee.
  • Additional members may be asked to participate at the request of the chairman.

Information Technology Coordinators Council

  • Chair is selected by ITCC Members in July of each year and may be re-elected to an unlimited number of terms.
  • The Chair shall appoint a Vice-chair to serve in his or her absence.
  • ITCC membership consists of at least ten (10) and no more than twelve (12) agency representatives and/or representatives of the Legislative Council staff and Judiciary branch.
  • Ex-Officio membership consists of one (1) Information Technology Department’s Enterprise Architecture Administrator.
  • Current ITCC members continue to serve until replaced.
  • The Chief Information Officer will review the ITCC membership at least annually and submit proposed changes to each ITCC members for their input.
  • The ITCC will review their membership at least annually and submit proposed changes to the CIO.
  • ITCC members recommend the solicitation and selection of new members, subject to the approval of the CIO.
  • Persons interested in applying for or resigning from a position on the ITCC should contact the Chair or ITD’s Enterprise Architecture Manager.
  • Members may designate a proxy if they are going to be absent.
  • A simple majority of the members or their proxies must be present for a quorum. A simple majority is required for a decision.

 

Architecture Teams

  • Chair is selected by Architecture Team Members in July of each year and may be re-elected to an unlimited number of terms.
  • The Chair shall appoint a Vice-chair to serve in his or her absence.
  • Architecture Team membership consists of at least ten (10) and no more than twelve (12) agency representatives and/or representatives of the Legislative Council staff and Judiciary branch.
  • Ex-Officio membership consists of one (1) Information Technology Department’s Enterprise Architecture Administrator.
  • Current Architecture Team members continue to serve until replaced.
  • The Chief Information Officer will review the Architecture Teams membership at least annually and submit proposed changes to each Architecture Team for their input.
  • The Architecture Teams will review their membership at least annually and submit proposed changes to the CIO.
  • Architecture Team members recommend the solicitation and selection of new members, subject to the approval of the CIO.
  • Persons interested in applying for or resigning from a position on an Architecture Team should contact the Chair or ITD’s Enterprise Architecture Manager.
  • Members may designate a proxy if they are going to be absent.
  • A simple majority of the members or their proxies must be present for a quorum. A simple majority is required for a decision.

Study Teams

  • Study team members shall be voluntary on an as-needed basis.
  • Size and scope of each Study Team will be determined by an Architecture Team or the ITCC
  • ITD’s Enterprise Architecture Administrator will chair each Study Team
  • Study Team members will be non-voting, and will present findings to the originating Architecture Team
  • Persons interested in applying for or resigning from a position on a Study Team should contact ITD’s Enterprise Architecture Administrator.
  • Members may designate a proxy if they are going to be absent.

All Teams

  • A member with three consecutive absences without a proxy will be dropped from team membership.

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