Records

EDMS

What Is EDMS?

An Electronic Document Management System (EDMS) is a collection of technologies that work together to provide a comprehensive solution for managing the creation, capture, indexing, storage, retrieval, and disposition of records and information assets of the organization. Major components of an EDMS include imaging, document management, forms processing, eforms, Enterprise Report Manager (ERM), and workflow. The components of the system work together to provide users the tools to process work efficiently and effectively.

How is North Dakota implementing EDMS?

EDMS applications are being deployed via the Information Technology Department to create consistencies across the State of North Dakota. The cost for implementing an EDMS solution varies depending on the extent to which applications will be used by the agency. Please submit an EDMS service request if you are interested in implementing an EDMS solution in your agency.

What are the EDMS Technologies?

• Imaging - Imaging is the process of creating an electronic copy of a document.
• Document Management/Information Repository - Document management technology provides the storage repository for an EDMS. The technology provides a secure location to store the electronic objects as well as an index to speed identification and retrieval of needed information.
• Forms Processing/Electronic Forms - Forms processing automates form recognition and data extraction from paper forms.
• ERM (Enterprise Report Management)/COLD (Computer Output to Laser Disk) - Enterprise Report Management technology provides the ability to electronically capture, index, burst, distribute and store system-generated reports and documents.
• Workflow - Workflow technology automates business processes to increase processing efficiency and automate decision making.
• Associated Tools

Reference Material

• EDMS White Paper (172kb pdf) - EA Document Management Domain Team

Training

• FileNet P8 Content Manager training is available. Select the Public folder and then Training.
• Training for other products is available by submitting an EDMS Service Request through the ITD Work Management System.