Technology Procurement
ITD is responsible for reviewing and approving the acquisition of technology by state agencies. Acquisitions must meet state standards and be consistent with the agency's technology plan.
IT Purchase Request or Contract Review/Approval
Background Information
- ITD has been given the responsibility to review Information Technology purchases for executive branch agencies and institutions. To learn more about the statutory requirements regarding IT Purchases review, refer to NDCC 54-59-05.5.
- Purchase Approval Limits: Purchase approval limits for information technology procurement are established by the
following categories. ITD approval is required if the purchase or contract value exceeds these limits or falls within
the special conditions indicated in the footnotes. In most cases, ITD approval is not required for equipment, software,
and services that are purchased off of approved State Term Contracts, with the exception of equipment, software, and
services that are required to be provided by ITD. * Notwithstanding these requirements,
an agency may request that ITD review information technology procurements that are within these limits.
Limits Category Definition $25,000 Equipment * Includes any type of information technology hardware and supporting infrastructure. $25,000 Software/ Licensing Licensing agreements or other contracts used to procure software and ongoing maintenance/support. $25,000 Professional Services ** Professional services contracts for design, development, and related activities for implementation of information technology applications or systems, which may include both hardware and software components and ongoing maintenance/support. NA Hosting Services * All agreements with outside entities to host information technology hardware, supporting infrastructure, applications, or operational functions related to hosting must be approved by ITD.
* All procurements, regardless of cost, for acquisition of equipment related to network services (data, voice, video), servers (application, electronic mail, file and print, database, server storage), or for hosting services outside of ITD must be reviewed by ITD and must include a copy of an approved Exception to Information Technology Standards form.
** All open-ended or hourly IT contracts without a guaranteed maximum payment or 'not to exceed' amount must be reviewed by ITD.
