Forms

The definition of a form includes "any document designed to record information, and containing blank spaces and which may contain headings, captions, boxes or other printed or written devices to guide the entry and interpretation of the information." A form typically does one or more of three things: it initiates an action, records a transaction, or reports something.

A State Form Number (SFN) would be required in the following situations:

1. Documents that contain fill-in-the-blank areas.
2. Checklists that show a burden of proof that a process or procedure has been followed (prove an action or steps were taken) or if there are additional fields to be completed.
3. Regardless if forms are distributed internally or externally to the department.
4. Could be completed in hardcopy, electronic, or web-based format.

The following items would NOT require a State Form Number (SFN):

1. Read and sign documents where only a signature and date are required (i.e. agreements, contracts).
2. Checklists where the sole purpose is to check items off.
3. Web-developed applications where fields are completed as an html object and function as a true web page.

Contact ITD Records Management if you need assistance in determining whether a document requires a State Form Number.

For the fillable forms listed below:

• Click in the field to enter the information.
• Dates must be entered in the following format: mm/dd/yyyy
• Print Settings: make sure "Fit to page" is unchecked before printing the form.

The design/layout of these forms cannot be changed without prior approval from ITD Records Management.

Records Management Forms

• SFN2000 - Microfilm Feasibility Study (340kb pdf)
• SFN2042 - Records Series Description (493kb pdf)
• SFN2044 - Records Disposal Request (69kb pdf)
• SFN2049 - Microfilm Certificate (27kb pdf)
• SFN51333 - Forms Design Request/Approval - Fillable (177kb pdf)

Security Forms

• SFN52378 - Password Change Information (25kb pdf)

Planning Forms

• SFN51687 - Exceptions to Standards Form (22kb pdf)

Employee Recognition

• Employee Recognition Form: Outlook (Outlook template)
• Employee Recognition Form: Adobe Acrobat (440kb pdf)

Other State Forms

• North Dakota State eForms Directory

For best results, use Adobe Reader 4.0 or higher.

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