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Vacancy Announcement
Temporary Office Assistant*
Department of Transportation
Location:
Bismarck
Salary:
$9-$11/hour (DOE)
Closing Date:
December 3, 2009
Position Number:
801-Temp
Requisition Number:
None
Status:
Full-time - *Temporary position, no paid benefits
Type of Recruitment:
Internal/External
Job Order Number:
None
Date Posted to Web:
November 20, 2009
Minimum Qualifications:
- Requires a high school diploma or GED and one year of office support, clerical or secretarial work experience.
- Preference will be given to applicants with Microsoft Word, Excel, and Outlook experience.
- Requires good interpersonal, oral and written communication skills; must possess prioritization and time management skills; individual must be flexible and innovative in carrying out assigned responsibilities.
Ability to express ideas clearly and concisely both orally and in writing; demonstrated ability to follow supervisor’s directives; keyboard familiarity, use of phone and personal computer; requires knowledge of processes, procedures, and methods; involves some routine or repetitive tasks; requires specific training or experience in duties similar in type and complexity to those performed at this level; requires normal vision with or without correction and the physical mobility compatible with an office setting
Persons with disabilities should contact Marie Nelson at 701-328-4358 or TTY 701-328-4156, in advance of applying to discuss any special provisions needed for applying or interviewing.
- If you have any questions about this position, please contact David Leingang at 701-328-2639.
- Requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment.
Application Procedures:
Internal applicants
All Department of Transportation personnel meeting the minimum qualifications are eligible to apply as in-house applicants. Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. Internal applicants may submit internal applicant form SFN 2209 directly to the Human Resources Division.
External applicants
Please submit:
Please Send Application Materials To:
Marie Nelson, Human Resources Division
ND Department of Transportation
608 East Boulevard Avenue
Bismarck, ND 58505-0700
Telephone Number: 701-328-4358
TTY Number: 701-328-4156
Fax Number: 701-328-1415
E-mail: msnelson@nd.gov
Both application forms may be downloaded from the Internet at: http://www.nd.gov/hrms/jobs/appforms.html. Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. Applications must be received in the Human Resources Division by 5 p.m., December 3, 2009. Background checks will be conducted.
Summary of Work:
ESSENTIAL FUNCTIONS
- Greet and direct visitors to appropriate staff members or locations; answer, screen, and route phone calls.
- Sort, file, retrieve, and purge office records in alphabetical, numerical, and/or subject filing systems.
- File and retrieve records using Electronic Document Management System (EDMS).
- Review, compile, and enter data into and retrieve data from records or an information database.
- Receive, sort, and distribute incoming mail.
- Operate standard office equipment such as computers, printers, copy & fax machines, calculators, and imaging equipment.
- Coordinate schedules of multiple individuals when scheduling appointments and meetings; make arrangements for meetings by securing locations, setting times, and notifying participants by phone or email; make travel and lodging reservations.
Equal Opportunity Employer
The state of North Dakota does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.
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