Administrative Assistant II
Department of Transportation
Salary: $2,874 - $3,823/month (DOE)
Closing Date: December 31, 2013 at 4:30 pm
Position Number: 801-6823
Requisition Number: 2920034
Status: Full-time, Regular
Type of Recruitment: Internal/External
Date Posted to Web: December 16, 2013
Requires an associate degree with major coursework in office support or business or office education and two years of experience performing a variety of complex office support, clerical, or secretarial work which included opportunities for functioning as a project coordinator, team leader, or lead worker. Additional work experience as just described may substitute for the education requirement on a year-for-year basis.
Ability to express ideas clearly and concisely, both orally and in writing; communicate clearly to avoid confusion and misunderstanding with other employees, customers, or the general public; remain calm and composed when dealing with distraught or angry employees or members of the public; public speaking skills; ability to read, interpret, and explain applicable standards, technical literature, regulations, plans, and specifications; ability to accurately and clearly complete required paperwork; prepare written or oral reports frequently in tight time frames; requires a class D drivers license to travel to public meetings and project locations.
Use of phone, calculator, copier, reference sources, and research documentation; keyboarding
familiarity; personal computer with word processing, spreadsheet, related software and designing and drafting software; normal hearing and vision, with or without correction; lifting up to 20 pounds; carrying several items with a total weight of 20 pounds; physical mobility, agility, and mental alertness compatible with office and construction project setting; ability to work closely with people; some contact with the public; ability to establish and maintain effective working relationships with associates and others; ability to plan and direct the work of others; ability to function with minimal supervision.
Ability to be flexible in daily schedule; ability to work under stress; remain calm and maintain focus under demanding and often conflicting work schedule with rapid shifts in priority; presence during deadlines and high stress periods of work is mandatory; regular attendance is essential to efficiently process the volume of work in this position; regular attendance is critical in this position because the expertise this employee is providing will not be available from any other source.
Must possess networking, leadership, prioritization, and time management skills; must be self- directed and highly motivated, and possess logical decision making and analytical skills.
Requires satisfactory completion of the interview process and a verifiable record of satisfactory performance in previous employment.
If a candidate is selected for this position they may be granted moving allowance provisions in accordance with Human Resource Policy 14.4.
Applicants Please Submit:
- SFN 10950, Application for Employment
- SFN 18859, DOT Addendum to Application for Employment
- Copy of final college transcript
Please Send Application Materials To:
Jason Sutheimer, SPHR
Human Resources Division
ND Department of Transportation
608 East Boulevard Avenue
Bismarck, ND 58505-0700
Telephone Number: 701-328-4358
Fax Number: 701-328-1415
Both application forms may be downloaded from the Internet at: http://www.nd.gov/hrms/jobs/appforms.html.
Applications must be received in the Human Resources Division by 4:30 p.m., on the closing date. Background checks will be conducted.
Applications should include information which directly addresses how the applicant meets the minimum qualifications and summary of work. It is very important to be thorough and detailed on the application materials.
NDDOT staff will score all applications based on a 100 point job related personnel system. The NDDOT affirmative action goal is one American Indian male, one American Indian female and one other minority female.
Applicants with disabilities should contact Jason Sutheimer at 701-328-4358 in advance of applying to discuss any special provisions needed for applying or interviewing. If you have any questions on this position, please contact Dreux Kautzmann at 701-328-2625.
ND Relay Number: 1-800-366-6888
Summary of Work:
1. Prepare and review legal documents and correspondence under the direction of department attorneys (e.g., contracts etc.) Flag missing or incomplete data; may contact division for correction. Enter contract information into legal division tracking system. Assign contracts to staff attorneys based on workload. Approximately 40 percent of time will be spent on this duty.
2. Assist administrative hearing officers with the scheduling of hearings and other administrative needs. Assist administrative hearing officers and Attorney General's Office in handling appeals of administrative decisions. Approximately 20 percent of time will be spent on this duty.
3. Research and retrieve statutes, cases, rules, federal regulations, legislative history, etc., as directed by department attorneys. Assist Department employees by providing guidance on how to search resources such as North Dakota Century Code, Code of Federal Regulations, Federal Register, North Dakota Administrative Code, etc. Review legal division policies and procedures, make suggestions and updates as needed. Approximately 20 percent of time will be spent on this duty.
4. Review, analyze, summarize and track proposed legislation and administrative rules. Facilitate drafting and enactment of legislation and administrative rules. Manage and complete projects as directed and assigned by Department attorneys. Be the point of contact between legal division and other divisions while working on assigned projects. Maintain working knowledge of other administrative assistant’s critical functions; backup these duties. Approximately 20 percent of time will be spent on this duty.
As employers, the State of North Dakota and political subdivisions prohibit smoking in all places of state and political subdivision employment in accordance with N.D.C.C. § 23-12-10.
Equal Opportunity Employer
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.