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Vacancy Announcement

Administrative Assistant III
Commission on Legal Counsel for Indigents

Location: Minot
Salary: $2085-$2780 per
Closing Date: May 9, 2008 at 5:00 pm
Position Number: 188-24501
Requisition Number: None
Status: Full-time, Regular
Type of Recruitment: Internal/External
Job Order Number: None
Date Posted to Web: April 11, 2008

Minimum Qualifications:

Requires an associate degree with coursework in office support, business, or office education and four years of experience performing a variety of high level, complex office support, clerical, or secretarial duties that included supervisory, lead work, or office coordination responsibilities.  Additional work experience as just described may substitute for the education requirement on a year-for-year basis.  Work experience in a legal setting will be given preference over work experience in other settings.

Application Procedures:

Interested applicants should submit an Application for State Employment (SFN 10950) (and any attachments), resume, and cover letter by Monday, May 9, 2008 at 5:00 pm to: 

Robin Huseby, Executive Director
Commission on Legal Counsel for Indigents
PO Box 149
Valley City ND 58072
Office:  701-845-8630
Fax:  701-845-8633

  • Applications can be obtained by contacting the local job service office or online at: http://www.nd.gov/hrms/jobs/apps/application.htm. 
  • Application, resume, and cover letter must be received at the address above by 5:00 pm Monday, May 9, 2008 or application will not be considered.
  • Emailed applications will not be considered.

Summary of Work:

The Administrative Assistant III is responsible for coordinating and providing administrative support to the Minot Public Defender office, which provides for the delivery of state-funded legal counsel services for indigent defense within the State of North Dakota.   

Responsibilities include:

  • Office Management – Handle district case assignments; supervise administrative staff and assign administrative tasks; work with main office to coordinate office compliance with state regulations, rules, guidelines, etc.
  • Provide administrative support for office operations to include maintaining stock of office supplies, equipment, forms, and promotional materials.
  • Provide administrative assistance in the preparation of legal documents, correspondence, reports and forms for attorneys for court cases or hearings; maintenance of criminal defense files.
  • Records management duties to include establish, organize, and maintain all office files-electronic and hardcopy; establish and maintain records retention schedule.
  • Compile, verify, and enter accounting and budget-related data for office fiscal and budget development.
  • Make travel and lodging arrangements for office staff.
  • Performs other duties as necessary and/or assigned.

Equal Opportunity Employer
The employing agency does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.

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