Secretary I - Temporary
ND Court System
Salary: $15.00 per hour; temporary employees working at least 20 hours per week or more than 20 weeks each year are eligible to participate in the retirement, health, and life insurance program at the employee’s expense
Closing Date: Open Until Filled
Position Number: 18026254
Requisition Number: None
Status: Part-time, Temporary
Type of Recruitment: Internal/External
Date Posted to Web: October 24, 2013
Requires a high school diploma.
1. Knowledge of general office equipment, software, and general office procedures.
2. Knowledge of grammar.
3. Basic knowledge of court and legal terminology.
4. Basic knowledge of word processing, database management software, and spreadsheet applications.
5. Knowledge of office etiquette.
1. Interpersonal and customer service skills adaptable to a diverse range of individuals.
2. Skilled in reading and understanding statutes and legal procedures/terminology.
3. Written communication skills to prepare reports, memos, and letters.
4. Strong record-keeping skills.
5. Prioritization skills to process court documents in a timely manner.
6. Skilled in the use of word processing, electronic spreadsheet, database, and specialized court/case management software.
7. Office equipment skills.
Applications must be submitted online at http://agency.governmentjobs.com/ndcourts/default.cfm. Any form of paper or other electronic application will not be accepted.
The successful candidate will be subject to a criminal background check.
Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.
ND Relay Number: 1-800-366-6888
Summary of Work:
The Secretary I is responsible for learning, assisting, and performing various clerical, secretarial, and/or court case processing duties. Learns court operations, routines, and carries out administrative assignments, initiating contacts with judges, other officials, and court staff.
1. Learns and operates court recording equipment and makes accompanying logs and notes identifying appearances, administering oaths, and marking and receiving documents in the courtroom.
2. Maintains accurate and complete files and records of recorded proceedings, including log notes, cassette tapes, computer discs, witness and exhibit lists, court calendars, and other materials. Transcribes, proofs, and distributes official transcripts and related documents.
3. Learns court routines and operations in area of assignment. Transcribes rulings, orders, opinions, jury instructions, and other legal dictation and correspondence. Proofs for punctuation, grammar, format, proper citation and other matters of accuracy.
4. Greets visitors, screens telephone calls and correspondence, provides information, explains policies and procedures or refers to others based upon learning and experience gained on the job.
5. Learns and assists in the scheduling of court proceedings with attorneys, court personnel, and other parties. Monitors case flow and compliance with docket currency standards, record case filings, and dispositions.
6. Monitors cases for completion of community service or other requirements, receives and disperses restitution.
7. Learns, prepares, and processes petitions, subpoenas, notifications, findings, and other court documents. Determines how service should be made and on whom; advises parties of procedural requirements, obtains necessary documents and signatures; and prepares and distributes case related information and decisions.
8. Learns to and performs elementary legal research. Prepares, collects, analyzes, and organizes data.
9. Performs other duties of a comparable level or type.
As employers, the State of North Dakota and political subdivisions prohibit smoking in all places of state and political subdivision employment in accordance with N.D.C.C. § 23-12-10.
Equal Opportunity Employer
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.