Office of State Court Administrator
Salary: $3,264 monthly; plus excellent benefits package including employer paid family health insurance premiums and retirement contributions and generous vacation and sick leave accruals, visit: http://www.ndcourts.gov/scbenefitsummary2013.pdf. The benefit summary document requires Adobe Acrobat Reader to view and print. If you do not have Adobe Acrobat Reader installed, please download the latest version of Adobe Acrobat Reader http:/ /get.adobe.com/reader/ free of charge.
Closing Date: October 30, 2013, at 11:59 p.m. (Central Time)
Position Number: 18001183
Requisition Number: None
Status: Full-time, Regular
Type of Recruitment: Internal/External
Date Posted to Web: October 16, 2013
Requires a high school diploma and two years of previous accounting experience or related job experience; or an equivalent combination of education, training and/or experience necessary to successfully perform the essential functions of the work.
Applications must be submitted online at http://agency.go ve rnmentjo bs.com/ndcourts/default.cfm by October 30, 2013, at 11:59 p.m. (Central Time). Any form of paper or other electronic application will not be accepted.
The successful candidate will be subject to a criminal background check.
Applicants who are residents of North Dakota and are eligible to claim veteran's preference must include a copy of their DD Form 214. Claims for disabled veteran's preference must also include a current statement of disabled status from the North Dakota Veteran's Affairs Office.
Persons needing accommodation or assistance in the application process may call Human Resources at (701) 328-4216.
ND Relay Number: 1-800-366-6888
Summary of Work:
1. Verifies invoices, travel vouchers, and requests for payment, prepares abstracts for payment and distributes checks to payees. Classifies disbursements, posts charges to accounts, and maintains accounts payable and journal records.
2. Organizes, maintains and disburses monthly accounting reports. Identifies, researches, and resolves accounting discrepancies. Develops, prepares, and analyzes budget-related reports and supporting accounting reports. Assists in the preparation of budget documents. Assists in organizing data for federal grant reports.
3. Develops and maintains official personnel records. Prepares and processes payroll. Processes vacation and sick leave and maintains balances. Processes payroll-related direct deposit payments. Reconciles monthly deductions by category and verifies insurance and other benefit payments. Maintains records and balances of retirement paid to retired judges. Develops and maintains database information related to personnel and payroll.
4. Provides benefits information to employees. Provides orientation to new employees on benefits policies. Serves as liaison between insurers and employees.
5. Verifies and processes interdepartmental billings and requests payment from OMB. Verifies on-line deposits of funds to State Treasurer.
6. Maintains inventory of supplies, materials, and fixed assets of the supreme and district courts. Reviews and processes purchase requisitions and purchase orders for supplies, furniture, and equipment needs. Reviews and submits jobs requiring production for inventory reports. Assists with year-end inventory management. Manages surplus property and equipment.
7. Drafts correspondence and assists with telephone inquiries from district court personnel.
8. Coordinates installation of telephone system and data cables and repair of telephone system within the supreme court.
9. Maintains information on state vehicles in district offices, including mileage, new vehicles, and maintenance. Submits billings to the motor pool. Schedules defensive driving training for all personnel driving state vehicles.
10. Performs other duties of a comparable level or type.
1. Knowledge of principles, methods, and practices of accounting.
2. Knowledge of departmental accounting and financial procedures and related laws.
3. Knowledge of word processing, electronic spreadsheet, database, and payroll software.
4. Knowledge of the judiciary’s administrative procedures and policies as impacts the duties of this classification.
1. Accounting skills relevant to daily operations of the fiscal department in the State Court Administrator's Office.
2. Skilled in the use of word processing, electronic spreadsheet, database, and payroll software.
3. Keyboarding and ten key skills.
4. Math skills associated with accounting and payroll procedures.
5. Written and verbal communication skills to respond to inquiries and provide information to court personnel.
As employers, the State of North Dakota and political subdivisions prohibit smoking in all places of state and political subdivision employment in accordance with N.D.C.C. § 23-12-10.
Equal Opportunity Employer
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age, or disability in employment or the provision of services, and complies with the provisions of the North Dakota Human Rights Act.