Vacancy Announcement

Office Assistant - Temporary
Secretary of State

Location: Bismarck, ND
Salary: $12.00 per hour
Closing Date: June 19, 2013
Position Number: 1080049
Requisition Number: None
Status: Full-time, Temporary, No Benefits
Type of Recruitment: Internal/External
Date Posted to Web: June 5, 2013

Minimum Qualifications:

Requires a high school diploma or GED and six months to one year of office support, clerical, or secretarial work experience.

Application Procedures:

Applicants must submit a completed State of North Dakota Application for Employment (SFN 10950), resume, and cover letter to:

Kim Shaw
Executive Assistant/Human Resource Contact
Secretary of State
600 East Boulevard Ave Dept 108
Bismarck ND 58505-0500
Fax: (701) 328-2992

Application materials must arrive in the Secretary of State’s office by 12:00 noon on June 19, 2013, in order to be considered. A complete application includes: a signed State of North Dakota Application for Employment (SFN 10950), resume, and cover letter. Incomplete applications will not be considered.

Application forms are available from Human Resource Management Services, any ND Job Service Office, or from the web at www.nd.gov/hrms/jobs/apps/application.htm.

Applicants who are residents of ND and eligible to claim veteran’s preference must include Form DD214. Claims for disabled veteran’s preference must also include a current statement of disabled status from the Veteran’s Affairs Office.

For more information about the position or if you need accommodation or assistance in the application or interview process, please contact Kim Shaw of the Secretary of State’s office at (701) 328-2900.

ND Relay Number: 1-800-366-6888

Summary of Work:

The primary function is to provide support services for the Secretary of State’s office under the direction of the Operational Management Director and agency Unit Leads. Work hours from 8:00 a.m. to 5:00 p.m. Monday – Friday which may include some or all of these duties:

Receptionist and telephone responsibilities for the office
Mail processing, scanning, and auditing responsibilities for the office
Filing and routine maintenance of office wide central file
Reviewing and filing business documents
Continuous use of office wide computer database
Interaction with office customers by telephone and in-person
Additional duties assigned by Operational Management Director and/or Unit Leads

As employers, the State of North Dakota and political subdivisions prohibit smoking in all places of state and political subdivision employment in accordance with N.D.C.C. § 23-12-10.

Equal Opportunity Employer