lease forms

nd.gov - The Official Portal for North Dakota State Government

Facility Management Division
ND Office of Management and Budget

Security Checklist for State Agencies Leasing Office Space

Perform a Security evaluation of the facility with the landlord - check for the following building security issues:

Multiple visitor entry points in the building - limited entrance points are desirable

Multiple delivery points - parcel and mail deliveries - one manned delivery point is desirable

Building hours open longer than state agency office hours - limit open building of security personnel - how long will it take to get a response from security or law enforcement individuals?

Availability of security personnel - how long will it take to get a response from security or law enforcement individuals?

Parking near or around the building - avoid visitor/delivery parking along side or close to the building and designate parking spaces for delivery/visitors vehicles

Contract services staff should have visible ID badges

The presence of security surveillance cameras - does the building have cameras and if they do who monitors the cameras?

Above ground or underground connectivity to other buildings - are these points monitored or key controlled?

Controlled access to state agency offices with the use of keys or electronic devices - who else has access to the building or your office space?

Agency staff should have proper level of access according to their job requirements - no more and no less

Background checks should have been performed on all staff or at least new hires - BCI Checks

Entrance barrier protection in place to control vehicular penetration into the building's interior space

Appropriate lighting levels at all entrances for after hours access and egress for staff

Staff training should be up to date for building evacuation

Staff training should be in place for appropriate actions to bomb threats or terrorist threats

Schedule a meeting with the building's landlord and request his/her participation in updating your file
for any security items that the landlord refuses to correct and use this information as a basis for upcoming lease negotiations

Any security items that are a high priority and that may require immediate action should be brought to the agency director's attention.