Large Project Oversight

Large Project Oversight (LPO) is a process in ND state government that monitors information technology projects that are budgeted for over $250,000 in a single biennium or $500,000 for total project costs. ITD's Policy & Planning Division has been tasked with performing this process. To learn more about the statutory requirements regarding large project oversight, refer to NDCC 54-35-15.2-3, NDCC 54-59-19.1,3,6, and NDCC 54-59-23.

Large Project Oversight Process

The large project oversight process is based on sound project management best practices, more of which can be found on the PM Resources page.

The steps for the large project oversight process are explained in an Overview of Large Project Reporting (204kb pdf)

Policy

To assist in the process of gathering the required information the EPM Advisory Group revised and proposed ITD Standard STD009-05 (48kb pdf). This standard has been reviewed and approved by the State Information Technology Advisory Committee (SITAC).

Legislative IT Committee Review Process

Project Startup Report

Effective July 1, 2007, NDCC 54-35-15.2 Subsection 10 requires the submission of a project startup report summarizing the project description, project objectives, business need or problem, cost-benefit analysis, and project risks. Upon completion of the planning process, the project will be scheduled to present the startup report before the Legislative IT Committee.

A project startup report template (238kb rtf), including examples, is available for agencies' use.

Completed Project Startup Reports

Prior to July 1, 2007, NDCC required agencies submit a business case to initiate projects. Copies of past business cases submitted through June 30, 2007 can be viewed below.

Completed Business Cases.

Project Closeout Report

Effective July 1, 2007, NDCC 54-35-15.2 Subsection 10 requires the submission of a project closeout report summarizing the project objectives achieved, project budget and schedule variances, and lessons learned.

A project closeout report template (238kb rtf), including examples, is available for agencies' use.

Completed Project Closeout Reports

Prior to July 1, 2007, NDCC required agencies submit a post implementation review to close completed projects. Copies of past post implementation reviews submitted through June 30, 2007 can be viewed below.

Completed Post Implementation Reviews.

Quarterly Large Project Status Reports

Regular project reports are required for each large project including those that have not yet begun. The ITD Policy & Planning division will prepare a project summary report for the Legislative Interim IT Committee meeting based on the agency large project reports. Status report templates are available for either the Planning Phase (30kb rtf) or Execution Phase (79kb rtf) reports.

Summary Reports and Archives

Each quarter, ITD's Policy & Planning division produces a Large Project Summary report. You can find the current report below. A listing of archived reports is also available. For more information about a particular project, contact largeproject@state.nd.us

Large Project Oversight