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Child Support Division

Employers: New Hire Reporting

Multistate Employer Options

A multi-state employer hires and employs people in two or more states. Multi-state employers may select one of the following new hire reporting options:

  • Report newly-hired employees to the various states in which they are working, following the new hire reporting program requirements and timeframes of each state; or
  • Select one state where employees are working and report all new hires to that state's designated new hire reporting office following the new hire reporting program requirements and timeframes of the selected state. (Note: This option is not available to multi-state payroll service companies reporting on behalf of their customers unless those customers are multi-state employers and have requested this option.)

If a multi-state employer chooses to report to one state, all new hire reports must be submitted electronically or magnetically. Multi-state employers should contact the state agency to which they will be reporting to obtain its current electronic data specifications.

Multi-state employers who decide to report all their new hires to a single state must notify the Federal Department of Health and Human Services as to which state they have designated to receive all their new hire information. There is a good reason for this reporting requirement: The National Directory of New Hires maintains a list of those multi-state employers who have elected to use single-state notification. The designated reporting states chosen by these employers can then be made available to all states.

When notifying the Department of Health and Human Services, the multi-state employer must include the following information:

  • Federal Employer Identification Number (FEIN);
  • Employer's name, address and telephone number related to the FEIN;
  • State selected for reporting purposes;
  • Other states in which the company has employees;
  • Corporate contact person; and
  • If the company is reporting new hires on behalf of subsidiaries operating under different names and FEINs, list the names and FEINs, as well as the states where those subsidiaries have employees working.

This notification may be mailed or faxed to:

Department of Health and Human Services
Office of Child Support Enforcement
Multi-State Employer Registration
P.O. Box 509
Randallstown, MD 21133
Fax: (410) 277-9325

OR the notification may be submitted electronically.

 

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