Thoroughly review NDCA's General Guidelines before applying.
**ALL organizational applicants who apply for a grant from the NDCA are now required to register for a DUNS number online before receiving grant funds. The process for registering is simple and easy and only takes a few minutes. To register visit www.artsusa.org/information_services/research/services/creative_industries/004.asp.
General Policies and Compliance Requirements
The North Dakota Council on the Arts reserves the right to amend, reduce, or terminate any grant for non-compliance with the general guidelines, submission of fraudulent or erroneous information, or the loss of anticipated Federal or state funding. If funds are received, a sub-grantee must comply with all stated requirements.
Financial and Managerial
If an applicant applies to both the Performing Arts Fund and the Council on the Arts for support of the same event, the total combined subsidy can not exceed 50 percent of the artist's negotiated fee.
With the exception of the Community Arts Access grant program, federal funds cannot be used as match, nor can Council funds be used to match Federal funds from alternative sources.
Grant payments are not automatic, but are generated by the Council on the Arts after receipt of a Request for Funds form from the applicant, available at http://www.nd.gov/arts/sites/default/files/PDFs/fundreq.pdf. Requests will be processed on on a timely basis. All grant funds must have been requested 30 days before the end of the state's fiscal year. Grant checks will arrive approximately three weeks after the date they are processed. See specific program guidelines for additional details.
Council on the Arts fund may NOT be used for:
Include the Council on the Arts logo as well as the following credit line in all advertising, news releases, printed programs, and promotional materials: "This activity is supported in part by a grant from the North Dakota Council on the Arts, which receives funding from the state legislature and the National Endowment for the Arts. Logo slicks will be provided by the Council." The logo can be downloaded at http://www.nd.gov/arts/grants/ndca-logo-credit-line-usage.
504 and the Americans with Disabilities Act
Section 504 of the Rehabilitation Act of 1973 prohibits discrimination on the basis of disability by any recipient of Federal funds. Under this regulation, a Federally funded arts program, when viewed in its entirety, must be accessible to all persons. The National Endowment for the Arts issued its regulations to enforce the law in 1979, and compliance handbooks have been made available to sub-recipients of Endowment funds. Failure to comply with Section 504 can result in the loss of Federal funds.
In July of 1990, Congress passed the Americans with Disabilities Act that requires all public accommodations to be accessible when taken as a whole. The act requires both the removal of barriers and the provision of "auxiliary aids and services" required to make programs accessible, and defines failure to do so as discrimination.
Recipients of funds from the North Dakota Council on the Arts are expected to be in compliance with these federal regulations. Contact the Council for further information on compliance.
Cultural Diversity/Multi-Cultural Arts
The North Dakota Council on the Arts is committed to the support of multi-cultural arts activities. Applicants are encouraged to develop policies that support a broad range of cultural events and inclusion of all cultures in on-going programs. Efforts should also be made to diversify staffs and boards so that the voices of a culturally diverse community will be heard.
While North Dakota Council on the Arts grants may not be deposited into endowment funds, the Council does encourage organizations to create endowments when appropriate. Typically these funds are built by way of special fund-raising efforts. Cash reserves in excess of a reasonable operating contingency at the end of a fiscal year may be designated, by board action, to non-expendable accounts within the endowment.
Grant applications must include these funds on any required financial statements. An application for general operating support must show endowment funds as part of the applicant's cash on hand. However, it must be designated as non-expendable. Thus, it is not added to cash which might otherwise be available for the proposed project/program. Non-expendable endowment funds are not usable as part of the applicant's matching funds since they will not be expended during the period of the grant. Applicants should contact the Council staff with any questions.
While the North Dakota Council on the Arts considers financial need of applicants as part of its review process, that policy should not be interpreted to mean that applicants should not develop a reserve fund. In general, a reserve of 10 percent of an organization's annual operating budget for one year is a reasonable amount. This reserve should be shown on the financial statements submitted as part of the application.
Please note that Council funds cannot be used to replenish depleted reserve funds.
State Rates for Travel Expenses
For any travel, lodging, and subsistence costs, the state reimbursement rate can be found at In-State Travel Reimbursement Rates document. You may also contact the Council on the Arts at 701-328-7590 for current rates.
**Need help with your program evaluations? Getting Started with Program Evaluation: A Guide for Arts Organizations is a valuable resource for any organization funded through a state or federal grant. This information will help you understand, and assist you in your program evaluations. This document was produced by, and is courtesy of, the Georgia Council for the Arts (GCA) and the National Assembly of State Arts Agencies (NASAA).
Applicants should contact the Council staff with any questions at (701) 328-7590 or email firstname.lastname@example.org.
It is our mission to promote, preserve and perpetuate the arts in North Dakota.
Copyright 2014 North Dakota Council on the Arts