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Teacher Incentive Guidelines

**New Rolling Deadline Announced for NDCA’s Teacher Incentive Grant**
Beginning July 1, 2014, NDCA will be accepting applications for the Teacher Incentive grant year round. Applications must be received 4 weeks prior to the project start date. Applications will be reviewed by a panel and may take up to four weeks to process. For questions on the Teacher Incentive grant contact the Arts in Education Director at or (701) 328-7593.

To apply for a grant please visit:

The Teacher Incentive Grant Program is a means of providing financial assistance to teachers who wish to explore new and creative ways of integrating the arts in their classroom. Projects are teacher driven and may involve the visual arts, literary arts, performing arts (drama, music, dance,) architecture, design, folk arts, or any combination of artistic disciplines.

Teachers considering this grant application should keep in mind that arts integration is more than using an arts-based activity in service of another discipline; it is meeting two sets of goals simultaneously in both the art and non-art curriculum.   This allows for students to explore both the art and the non-art curriculum, make connections, and engage in learning that is deep and meaningful. The following criteria should be used as a guide for developing your proposed project:

  • Are meaningful connections made between or among the disciplines?
  • Is in-depth learning promoted?
  • Are high quality examples from the art(s) and other discipline(s) used?
  • Is appropriate terminology used?
  • Are the artistic processes of creating, performing, and responding incorporated?
  • Is assessment ongoing throughout the project?
  • Is there a final evaluation of student learning?


  • Applications will be accepted throughout the year, but must be submitted no later than four (4) weeks prior to the project start date.
  • Teachers may only receive (2) two Teacher Incentive Grants per fiscal year (July 1 – June 30 of the following year). The first Teacher Incentive grant project and final report must be completed before submitting a second Teacher Incentive grant.
  • If you would like to have your application reviewed for feedback, a Draft Review must be submitted at least 6 weeks prior to project start date.
  • Early submission is recommended since grant funds are limited and awards are made on a first-come, first-served basis. 
  • Teacher Incentive grants for a particular fiscal year (July 1 to June 30) may not be submitted after May 31 of that year.
  • Allow up to four weeks for processing of application.

Grant Amount

The maximum grant is $300. No match is required. 

Eligible Applicants

  • Any certified pre-school through grade 12 teacher employed in North Dakota may apply on behalf of any State Approved educational institution which is in compliance with the Civil Rights Act, the Americans with Disabilities Act, and Section 504 of the Rehabilitation Act. 
  • The educational institution is the actual applicant while the teacher is the author and contact person for the application.
  • The educational institution must agree to receive and act as fiscal agent for all funds obtained through the NDCA Teacher Incentive Grant.


  • Teachers may receive no more than two Teacher Incentive grants per fiscal year.
  • Teachers may team teach projects but must adhere to the following requirements:
    - Each teacher participating in the team project must submit an individual application that describes specifically how the project will be integrated within the curriculum of their classroom.
    - Team projects that include the services of the same arts consultant or artist may not exceed six (6) applications.

Eligible Activities

  • Consumable supplies that are directly related to the proposed project/activity.
    - Requests may include a total of $50 for non-consumable items that are not found in the regular school art program.
  • 75% of the total amount requested may be used to fund artists’ fees. (Applications must describe how the consultant or artist will support the learning goals of the project.)
  • Collaborations that involve several teachers. (If teachers are collaborating with other teachers to secure the services of an artist, preference will be given to projects that impact understanding and appreciation of the arts for both teachers and students.)
  • Costs for art related field trips

Ineligible Activities

  • Costs related to non-arts field trips.
  • Costs related to school lyceums (a presentation that consists mainly of performances, concerts, entertainment, or lectures.)
  • Costs related to permanent equipment (computers, cameras, scanners, etc.)
  • Previously funded projects.
  • Costs related to social entertainment and reception expenses.
  • Costs related to prizes and awards.
  • Projects where the total amount requested is used for artist fees.
  • Projects where the artist remains in the school for over three consecutive days. (Applicants seeking a longer exposure, four or more days should apply for the Artist-in-Residence Grant Program.)

Project Evaluation - Process and Tips

Evaluation of the project is an integral part of learning and understanding.  Evaluation involves gathering evidence before, during, and after a project and using it to tell the story and make judgments about what happened.  The evidence should demonstrate what occurred and why, and identify what impact the overall project had on student learning and teaching practice. Evaluation proves the value of the project and provides information to stakeholders including; participants, teachers, parents, administrators, school boards, community, local and state funders, and ND Council on the Arts.

What kinds of information or evidence might you include in your evaluation? Begin by thinking about and recording the following:

  • What students say and think before, during and after the project (interviews, journals, and quotes.)
  • What students do (pictures/video of process and finished work, demonstrations, presentations, rubrics and other forms of assessment.)
  • What you have done (reflections, lesson plans, self-evaluation.)
  • How an audience has responded (interviews, surveys, written reflection.)

2-3 examples of your evaluation must be shared with NDCA in your final report. Digital files (word doc, pdf, jpg, or movie) are all excellent and convenient methods for sharing your evaluation.


  • Budgets must be reasonable and relate directly to the proposed project.
  • Details are important when preparing the required one-page itemized project budget. Be sure to itemize the projected expenses and double check your results.

Quilting Project = $95.00

Quilting Project
Fabric (4 yards @ $5) = $20.00
Thread (2 spools @ $1) = $2.00
Needles (15 @ $.10) = $1.50
Quilting Hoops (15 @ $3.00) = $45.00
Batting = $26.50

TOTAL = $95.00

  • Include a total sum for all supplies including artist fee if applicable.
  • Quilting Hoops is an example of a non-consumable item not found within the school’s regular art program that is:
    - Directly related to the goals of the project.
    - Under the allowed amount of $50.

Review Criteria

Applications are reviewed by a panel that will make funding recommendation based on the following criteria:

  • Availability of funds.
  • Projects potential for changing/impacting how students and teachers understand and/or appreciate the arts.
  • Degree of innovation, creativity, educational value and enrichment of the project.
  • Degree the project meets the needs of students.
  • Degree project integrates the arts and the non-arts curriculum of the classroom.
  • Clarity and effectiveness of proposed learning goals, assessment, and evaluation procedures.
  • Clarity of explanation on how the project will be implemented.
  • Realistic budget; appropriateness of amount requested and allocated to support stated goals and objectives.

Award Notice

  • Notification of awards will be made approximately 45 days after the deadline.

Agreements and Credit Line

  • Grantees must indicate that they accept their award and agree to allow the North Dakota Council on the Arts to publicize and disseminate any information resulting from the funded project.
  • All publicity materials and programs for supported events must contain the Council on the Arts' logo and the credit line:
    This activity is supported in part by a grant from the North Dakota Council on the Arts, which receives funding from the state legislature and the National Endowment for the Arts.

Final Report, Evaluation Materials and Request for Funds

  • Final Reports, Evaluation Materials and Request for Funds Form must be submitted within 30 days of completion of the activity. Payment will be made on a reimbursement basis to the school after the required information has been received.


Contact the Arts in Education Director at or (701) 328-7593 with any questions.

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